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  1. #1
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    Field shading does not carry over when printing.

    I have a document that, originally, had cross-references printing in 20% gray shading. All of the cross references I add now show the shading on screen, but do not show the shading when I view the page in print preview, and the shading does not appear when I print the document.

    The fields that have shading done "correctly" have this key added to the field * MERGEFORMAT .
    Here is the problem. The * MERGEFORMAT key is SUPPOSED to be entered in each field automatically, so that they will show with the proper field shading. I add * MERGEFORMAT to the field manually and it does not work. Where am I supposed to add the * MERGEFORMAT key so it will work properly?

    TIA

  2. #2
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    Re: Cross-reference shading (WORD 2000)

    Anyone?
    Anyone?
    Bueller?


    HELP!!!

  3. #3
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    Re: Field shading does not carry over when printing.

    After you add the mergeformat stuff, do as CRTL A and then an F9.

  4. #4
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    Re: Field shading does not carry over when printing.

    Yah, that is a given. I did the update, but it still does not work. MS says that adding the SR1 patch helps, but that did not solve the issue either.

  5. #5
    Uranium Lounger
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    Re: Field shading does not carry over when printing.

    HI Grayhounds:
    I'm not sure what version you're using, as you didn't specify. In any event, how did you insert the cross-references? Do they refer to paragraphs that are shaded with 20% grey? Do your cross-references repeat the text or the paragraph numbers?

    Setting Tools/Options/View/Field Shading to always does not affect the printing. I'm wondering if that's why you're seeing the fields grey.

  6. #6
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    Re: Field shading does not carry over when printing.

    WORD 2000, MS 2000 operating system.
    Inserted Cross-references by using Insert/cross-references. The text (headings or numbered lists) are not shaded. I updated Win2k, and this problem appeared right after. Tools/Options/View/Field Shading to always is how it is set in WORD, and I know that does not carry over to printing...but I had an option set SOMEWHERE that enabled the shading to carry over to the printed document, be it PDF or paper. This option was somehow reversed when I updated Win 2k.

  7. #7
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    Re: Field shading does not carry over when printing.

    Well, I'm not sure why any of the cross-references should have 20% shading. So far, there is nothing that you've mentioned that would cause them to be shaded to begin with, other than they used to be. Was direct formatting applied to them through Format/Borders & Shading... or was there a style that was applied to them?

    If you have a document which has both types of cross-references in them, it might be helpful to attach it. Otherwise, I'm not sure exactly what we're looking for.

  8. #8
    Super Moderator jscher2000's Avatar
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    Re: Field shading does not carry over when printing.

    Not 100% clear on the change you made, but could it be a difference in the printer drivers between Windows 9x and Windows 2000? If Print Preview shows the gray shading but the printed output doesn't, that would be my first suspicion.

  9. #9
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    Re: Field shading does not carry over when printing.

    When I look at the old cross-references (done before I updated Office) the *MERGEFORMAT key is included with the field code. The fields that contain this key are shaded when I print. If I apply shading to a new cross-reference, the MERGEFORMAT key is there when I look at the field code. Clicking inside the field code and applying the MERGEFORMAT key manually does not work. BEFORE I did the update, the MERGEFORMAT key was applied automatically when I did a cross-reference, and the shading carried over to the printed and .pdf documents.

    The NEW cross-references look like this: REF _Ref10863265 h
    The OLD cross-references look like this: REF _Ref2320141 h * MERGEFORMAT

    I have been on WIN2K and WORD2K the entire time.

    The strangest part about this is, of course, that the OLD cross-references retained their shading. One would think that WORD would have changed them to match the ones I create now...but noooooo, WORD has to taunt me with the difference!

    <img src=/S/mad.gif border=0 alt=mad width=15 height=15>

    Isn't there a way, through styles, to apply the MERGEFORMAT key so that the shading would carry over? I looked in styles and in word help but nothing was there that made any sense (of course!).
    Any further input?

  10. #10
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    Re: Field shading does not carry over when printing.

    Hi Grayhounds:
    Could you upload a portion of your document that contains both correct & incorrect cross-references?

  11. #11
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    Re: Field shading does not carry over when printing.

    This is a document that contains both the old and the new. I have set in Tools, field shading is set to always on...The fields in the bulleted list print shaded, the last one does not.
    Anyway here is the sample.
    Attached Files Attached Files

  12. #12
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    Re: Field shading does not carry over when printing.

    Wow. I took a look at the document & cannot figure out why they are shaded to begin with. If I cross-reference a heading, bookmark, etc. that is shaded & use Insert/Field/REF field (with the checkmark preserve formatting), then I get a shaded field. The MergeFormat switch will be in the field. But, if I remove the source bookmark (so the cross-reference field gives an error message), the shading goes away. In your document, with the old fields, it stays, even with the error message "Reference source not found".

    Sorry, hope someone else has an idea.

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