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  1. #1
    Star Lounger
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    2nd page problems (word 2000 )

    I write a lot of business letters. I find it easier to set things up in a template or macro that creates a two page letter from the beginning and allow me to print only the first page if it is one page long, than to create a one page letter and adjust to second and subsequent pages if I need the extra page or two. I have a devil of a time doing this using macroes and templates. Is there good on-line assistance that can walk me through the process.

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    Re: 2nd page problems (word 2000 )

    Go download *my stationary* at:
    TheWordExpert
    The letterheads are set up to have different first and second page headers, even though the files themselves are currently only one page.
    Just setup your page layout to *different first page*. Put your letterhead stuff on page 1 header, insert a page break, put whatever you want on page 2 header. Delete the page break. Don't worry. Word saves that header setup for you even if you delete the page break!

    <img src=/S/smile.gif border=0 alt=smile width=15 height=15> I THINK that's what you're talking about, yes?

  3. #3
    Silver Lounger Charles Kenyon's Avatar
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    Re: 2nd page problems (word 2000 )

    See How can I get a different header / footer on the second and subsequent pages? (addbalance.com/word/headersfooters.htm). You may also want to take a look at the various letterhead tutorials and samples on my Word download page (addbalance.com/word/download/index.htm).
    Charles Kyle Kenyon
    Madison, Wisconsin

  4. #4
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    Re: 2nd page problems (word 2000 )

    Okay, I now know how to make a template with the right ability to make a second page have a different header and footer. New Problem: I save this as a template (*.dot) file. My macro loads this template file and I try to "save as" to a *.doc name so I can preserve the original *.dot file yet create an amendable file that can be save in Word *.doc format. The template won't "save as" in that way. And it won't allow a manual save to a new "doc" name. What am I missing in your instructions or that I can't see on the Help menu?

  5. #5
    Plutonium Lounger
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    Re: 2nd page problems (word 2000 )

    Don't edit the template itself, create a new document with the template as its attached template.
    <pre>Dim docNew As Document
    Set docNew = Application.Documents.Add(Template:="Templatename. DOT")
    </pre>

    StuartR

  6. #6
    Uranium Lounger
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    Re: 2nd page problems (word 2000 )

    Hi Ron:
    Let me suggest what I find to be an excellent way to have various templates, such as letters, readily available to you. I hate going through File/New to try & find my most commonly used templates.

    1. Create your templates so that you have a different first page header/footer. You've indicated that you now know how to do that.

    2. Create a macro in a global template (one that resides in your Word startup folder) that will create a new document based on one of your letter templates. Let's call the global template macros.dot, although you can name it anything you want. You then create a macro that essentially does a File/New/YourLetter.doc this by using the following format for the macro, substuting your correct path:
    <pre>Sub Letter()
    '
    ' Letter Macro
    ' Creates a personal letter & locks date field 5/28/00
    '
    Documents.Add Template:= _
    "C:WINDOWSApplication DataMicrosoftTemplatesLettersYourLetter.dot", _
    NewTemplate:=False, DocumentType:=0
    Selection.NextField.Select
    Selection.Fields.Locked = True
    Selection.NextField.Select
    End Sub</pre>


    You can modify that macro. This one goes to the date field that's in the template, then locks the field, & then goes to the next field where I start typing.

    3. Do this for each of your templates. You will now have a series of macros that will create a new document based on the appropriate template.

    4. Open your global template from either Windows Explorer or File/Open.

    5. Go to Tools/customize..., click the toolbar tab & create a new toolbar named Letters. Make sure it's saved in macros.dot & not normal.dot. The bottom of the dialog box should say Save in: Macros.dot.

    6. Then click the Commands tab, scroll down cataqories to the last one: New Menu.

    7. Under commands, drag New Menu to the toolbar.

    8. In the customize dialog box, scroll to Macros.

    9. Under Commands:, drag each of your macros (the ones that create a letter based on your templates to the New Menu on the toolbar. Make sure you drag & hold it over the words, "New Menu", rather than next to it. When you do, a blank menu will drop down & you can release your macro on it.

    10. Right click the entry & give it a unique name. You can type an ampersand (&) in front of a letter in the name to make it "hot" (capable of accessing from the keyboard).

    11. If you want, you can create a New Menu right on the menu bar. Just press Ctrl & click the New Menu on your toolbar & drag it up to the menu bar. You can rename your new menu something like &Documents (by right clicking & then renaming). I've done this because I have room across the top, but my toolbars are crowded.

    The beauty of this is that suppose your letters are named:

    &Invoice
    &Orders
    &Purchase
    &Reminder

    To create a new Invocie letter, simply press Alt,D,I. To create a new purchase letter, press Alt,D,P, etc. Within no time, you'll have these memorized.

    I should point out that I previously created the new menu on the menu bar directly. However, Charles Kenyon pointed out that creating a new toolbar first & then copying it to the menu bar was preferable. Word allows you to copy toolbars between templates; it doesn't allow you to copy menus.

    I realize that this is quite a few steps, but once you do it, creating new documents is a breeze.

  7. #7
    Silver Lounger Charles Kenyon's Avatar
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    Re: 2nd page problems (word 2000 )

    For my step by step instructions, as well as some alternatives, take a look at
    A Templates Menu for Word.
    Charles Kyle Kenyon
    Madison, Wisconsin

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