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  1. #1
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    mail merge from Outlook (Outlook 2000)

    In a mass e-mail we do, we do a Mail Merge from an Outlook Contacts folder, which grabs a Word document as the text of the email. The problem is that the Word document (no matter how many graphic elements it has) turns into an email message that has no formatting, much less graphic pictures. We like the mail merge from the contacts folder because it shows the recipient's name in the "To" box, but does not show the names of all the other recipients. But now we want to figure out a way (within the parameters above) to insert the contents of a PDF file into that email. Is that possible? Here are the critical requirements:

    1. Use our Outlook Contacts as recipients
    2. Show only the recipient's name in the email, even though it is a mass email to a group of people
    3. Have the outgoing message be graphic in nature, including a picture and other graphic formatting that were created in the original source document

  2. #2
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    Re: mail merge from Outlook (Outlook 2000)

    What is the format type of the email that you are sendin, RTF, plain text, of HTML?

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  3. #3
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    Re: mail merge from Outlook (Outlook 2000)

    Actually, this time I have a pdf file that contains 3 newspaper articles, one of which includes a picture of a person

  4. #4
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    Re: mail merge from Outlook (Outlook 2000)

    At this time I do not what type of file you are trying to use as a merge source but the EMAIL type, again RTF, plain text or HTML?

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  5. #5
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    Re: mail merge from Outlook (Outlook 2000)

    Normally, we use a Word document as the "Form Letter", but when we use the Outlook Mail Merge command from the Outlook Contacts folder, it lets us browse to the Word document, but the resulting email comes out in plain Times New Roman, no matter what the original formatting of the Word document.

  6. #6
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    Re: mail merge from Outlook (Outlook 2000)

    To put DaveA's question another way, what is your default format in Outlook?

    Whether you're using Word, Adobe Acrobat, Excel, WordPerfect or whatever does not matter. If you have, say, plain text set as your default format in Outlook (Tools|Options|Mail Format), even a digitally signed photo of Bill Gates won't go out in your Mail Merge! <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    Until we understand what your <big>Outlook</big> format is, there's very little we can do to help you.
    Gre

  7. #7
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    Re: mail merge from Outlook (Outlook 2000)

    outlook 2000 only does plain text merges mail merge limitations

    you can not enter the contents of the pdf - if you want it attached, you'll need to use a 3rd party utility.

  8. #8
    Super Moderator jscher2000's Avatar
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    Re: mail merge from Outlook (Outlook 2000)

    You could experiment with Word 2000's File|Send To|Mail Recipient feature, which converts a Word doc to HTML on the fly. I'm not sure you can cross-automate this with the Contacts folder, but you might give it a shot.

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