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  1. #1
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    Design Tips, Possible resources (a2k)

    Ok, I am to create a Resource Library of all my departments resource materials. CD-Roms, Video's, Books, Magazines etc. Anyway I am wondering if anyone could give me some good design tips on how to start or possibly know where there is an example of one that I could look at to get some Idea's. Thanks for the help in advance. <img src=/S/scratch.gif border=0 alt=scratch width=25 height=29>

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    Re: Design Tips, Possible resources (a2k)

    When you use the Create a New Database Wizard, it offers a multitude of choices of different databases. Perhaps there is something in there that might help?
    Mark Liquorman
    See my website for Tips & Downloads and for my Liquorman Utilities.

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    Re: Design Tips, Possible resources (a2k)

    I had already looked there. They don't have a whole lot of choices to chose from. None of them will work for what I need. I thank you for the suggestion though. <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>

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    Re: Design Tips, Possible resources (a2k)

    You ask a very broad question that's difficult to answer definitively. Mark's suggestion is a good one. As with a lot of folks on the board, you might want to start your DB using the wizard, then begin the inevitable process of refining it to meet your needs. It's unlikely that you'll find a 'canned' application that will meet your exact needs and, anyways, you don't learn Access by using 'canned' applications. Good luck!

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    Re: Design Tips, Possible resources (a2k)

    Allow me to be a little more broad in my explanation as to what it is that I am asking. Ok here it goes.

    Now I was given a project and this is what needs to be done.

    I need to create(in access) a Resource Librarary. Now this is what is defined by that. I need to have this Library do a number of things. It will have multiple users, and only one person out of the group will need to write to the database. Anyway I need it to log all of the different types of information we have on various different media (tapes, cd's, magazines, etc). Most of the users are only going to need to look up the various media. I need to give it the capability where if they type a word then it will find anything with that word in it. Also I need to set it up so there is a Checked in and Checked out feature. So that when someone looks it up they can see if it is in or out at the moment.

    That is the basic jist of what I need to do. The templates provvided won't really help me with this. So I was asking for some design tips since I am just starting the project. this way I won't get so far and then have to rethink and start over. I don't really like doing that. Thanks for the help.

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    Re: Design Tips, Possible resources (a2k)

    Hi Night,

    I've created some databases and have always used the most simple methods, mostly because I don't know how to use the complicated ones. I never used the wizard or any templates. I just went right into the table and started adding fields. It doesn't look like you need many fields. Title (of the tape, cd, or magazine), publisher, performer, whatever else you want about each piece of material. A combo box named, perhaps, "type" which will tell the user whether "Title" is a tape or cd. And an "Available" box which will tell the user whether the piece is "in" or "out". Presumably you will have to maintain this box when items go out and come back. Once the fields are complete in the table, set the primary key (probably to the "Title" field) and save. Then design a form for the users to search. Again, I use the most simple method. Stick the cursor in the "Title" field, use control/f, enter something (say, "blue"), make sure the "Match" box is set to "Any part of the field" and hit enter.The user can cycle through every "Title" that contains the word "blue" and see if the item is "in" or "out".

    Again, pretty simple, but the harder I made the database to use, the less people were interested in using it. At least, where I work!

    Hope this is on the right track.
    Kris
    Kris

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    Re: Design Tips, Possible resources (a2k)

    Well I do appreciate the advice, but this project entails a little more than what I had explained earlier. That was just a broad generalization of what I have to do. We also have to put things in that satisfy the records management stipulations. I am going to get a sample library database from another department in the next few days so hopefully that will be able to help me out by giving me somewhere to go with it. Thanks again.

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