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  1. #1
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    Footnote Formatting (Word 97)

    I want to set the footnote reference that appears within the main body text as one size superscripted, but I want the corresponding number in the body of the footnote text to be a different size and not superscripted. Is there a way to do this automatically?

    Thanks,

    Herb

  2. #2
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    Re: Footnote Formatting (Word 97)

    Hi Herb:

    We've done this at my office by formatting the corresponding styles: The footnote reference style (which is a character style) is superscripted (this is what appears in the body of the document); the footnote text style is TNR 12 pt. with a hanging indent.

    HTH

  3. #3
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    Re: Footnote Formatting (Word 97)

    Thanks for trying, Schatzie, but that's not quite what I had in mind. I am not speaking about the _text_ of the footnote, I'm speaking about the _number_ of the footnote--what Word97 calls the "footnote reference" style.

    I want it to be superscripted as usual when that number is the footnote reference in the body of my text, but, when it's at the bottom of the page, in the actual footnote section, I want the number to be the same size as the footnote text.

    As far as I can tell, whether I use Word or WOPR97 to create the footnote, that number is forced to be the same character format in both places. The only way I can get the result I want is to let Word or WOPR creat the footnote, and then mechanically change one of the two after I,ve inserted the footnote text.

    In other words, I want two separate footnote reference styles--one for the body text and one for the footnote text. I want the one that appears in the body of the text to be, for example, TNR 16 superscripted, and the one that appears at the beginning of the footnote text to be TNR 12 with a period and two spaces following it, and then TNR text.

    I've attached a sample. I do realize that I can create a new style for the non-superscripted number in the footnote itself, but that sorta defeats one of the main purposes of the "insert footnote" function, which is to automate the process.

    Thanks again,

    Herb
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  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Footnote Formatting (Word 97)

    If you redefine the Footnote Text style with the numbering format you want, then, when you insert a new footnote, you can backspace over Word's footnote reference and space. Hassle, but seems to work. (This is something I think was a lot easier in WordPerfect, but...)

  5. #5
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    Re: Footnote Formatting (Word 97)

    Thanks, Jscher2000,

    I'm grateful for your advice -- it's a giant step in the right direction. Now all we need to do is enhance the default macro for inserting a footnote so that it does this little dance by itself as a final step in creating a footnote!

    I know how to spell VBA <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15> , but . . .

    I think I'll try recording it as a macro and see what happens.

    Thanks again!

    Herb

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    Re: Footnote Formatting (Word 97)

    You can try something like this:

    Sub MyFootnote()
    ActiveDocument.Footnotes.Add Range:=Selection.Range
    With Selection
    ' Move to start of line
    .HomeKey
    ' Select footnote number - it's seen as one character
    .MoveRight Extend:=wdExtend
    ' Remove superscript
    .Font.Reset
    ' Move to right of footnote number
    .MoveRight
    ' Add period
    .TypeText "."
    ' Move to end of line
    .EndKey
    ' Add extra space
    .TypeText " "
    End With
    End Sub

    You can assign this macro to a toolbar button and/or keyboard shortcut.

  7. #7
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    Re: Footnote Formatting (Word 97)

    Many thanks, HansV. Your thoughtful commenting of the macro makes it so clear that, even with my room-temperature IQ, I can see how this would work. I'll be trying it out later today.

    I'm a very lucky lounge lizard!

    Herb

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    Re: Footnote Formatting (Word 97)

    Thanks again, Hans V . . .

    It works like a charm, and I owe you big time. If you ever have a legal question involving civil rights, employment law, professional licensure, defamation, or any similar issue, just let me know. I'm almost as good at law as you are at helping people with Word stuff.

    Cordially,
    Herb

  9. #9
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    Re: Footnote Formatting (Word 97)

    Hi Herb,

    The Netherlands are a bit far from New Mexico, but who knows...

    Glad to have been of help.

    Regards,
    Hans...

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