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  1. #1
    New Lounger
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    Restricted Public Folder (2000 SR-1)

    We have a problem for which I would have to believe there is a solution in Outlook. Here it is. We subscribe to an electronic newsletter, the license for which permits us to have only one person view or print and read the newsletter at a time. If it is mailed on to others, we must permanently delete the item from our hard drive. We are talking about a VERY expensive newsletter that has even more expensive license fees for simultaneous multiple reader access.
    I would like to place the daily newsletter in a Public Folder that is available to all the attorneys who have an interest in the topic, but then restrict access to each item in the folder so that only one person at a time may open and read an item in the folder. When they close the item, it is then available to another user of the system.
    Is there any way to accomplish this in Outlook?

  2. #2
    Platinum Lounger
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    Re: Restricted Public Folder (2000 SR-1)

    Not really... which version of exchange? you can set per item policies on the folder contents. (requires programming solution)

  3. #3
    New Lounger
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    Re: Restricted Public Folder (2000 SR-1)

    We are working with Exchange 5.5. Can you give me a little more on how to set per item policies and program for access by only one user (viewer) at a time?

  4. #4
    Platinum Lounger
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    Re: Restricted Public Folder (2000 SR-1)

    You can only set individual permissions with with ex2000.

    If you had Ex2000, this is how it's done...
    There is a KB that includes a script to demonstrate the capability and there might be additional information at http://www.cdolive.com

    You would need to remove permissions from everyone else while it was opened and reallow access to all when it was closed.

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