Results 1 to 5 of 5
  1. #1
    Star Lounger
    Join Date
    Nov 2001
    Location
    KS
    Posts
    60
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Indexing (Word 2000)

    I am writing a book with footnotes. I'm indexing the book using the system of a separate Index Automark file. However, if I index the words "Abraham Lincoln" for example, it also searches through and indexes that phrase in the footnotes. I want the indexing to occur only in the main body, not the footnotes. Any suggestions how to block footnote indexing?

  2. #2
    5 Star Lounger
    Join Date
    May 2001
    Location
    Stuttgart, Baden-W, Germany
    Posts
    931
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Indexing (Word 2000)

    Hi Ron,

    Perhaps it would be easier to let the footnotes be indexed, and then delete the index entries in the footnote text.

    You can do that with Find/Replace:
    Find what: ^d XE ((with Format > Style > Footnote text))
    Replace with: ((leave empty))

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>Klaus

  3. #3
    Star Lounger
    Join Date
    Nov 2001
    Location
    KS
    Posts
    60
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Indexing (Word 2000)

    I understand the concept of deleting the ^d listings in the footnotes. The problem is that it comes only after the footnote listing has been listed, page number, in the index. For example, if I index "Jones" on page 6 but "Jones" appears in the footnote on page 7, the index will show, Jones, 6,7,. Can you delete the Jones from the footnotes THEN rerun the index to correct for the page number?

  4. #4
    5 Star Lounger
    Join Date
    May 2001
    Location
    Stuttgart, Baden-W, Germany
    Posts
    931
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Indexing (Word 2000)

    I don't do this often, but usually you first index your document, and then you put in an index at the end of the document. In between you can delete the unwanted XE fields(?)

    Or you would have to select all, and update fields to update the index after you deleted the index fields from the footnotes.

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>Klaus

  5. #5
    3 Star Lounger
    Join Date
    Jan 2001
    Location
    New York
    Posts
    214
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Indexing (Word 2000)

    Even if you've already inserted the index at the end of the document -- after deleting unwanted index tags simply go to the index and press f9 to recalculate.

    The references to now deleted tags should vanish.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •