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  1. #1
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    Mailbox Store Defaults

    I am not a MCSE, nor have years of experience in system administration, and so please excuse this question if it is at a newbie level.

    We have Exchange 2000 Enterprise. A plant manager asked me what is the limit on his personal mailbox. I went into the System Manager and found the mailbox storage limits are set to "use mailbox store defaults". In his facilities Mailboxes I added the "size limit" column which return "no checking".

    I then queried my HUB administrator with regards to what exactly is the default size. The response I got back was that there is no company policy for size limitations. Not exactly what I asked but nice to know...

    I have looked for this information using the Microsoft advanced search, Google, Woody's, Slipstick, reference manuals for what exactly is the default size. My eyes are bleeding.

    Is there an actual figure that would represent the mailbox store default size? Is the default size calculated based upon total storage available / user count? Is there an answer to this question?

    Thanks in advance for any assistance with this query.

    Brent

    <img src=/S/scratch.gif border=0 alt=scratch width=25 height=29>

  2. #2
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    Re: Mailbox Store Defaults

    if there is no default size specified, the default is "unlimited". unless the plant manager is receiving warnings about his mailbox size reaching his limit, then there is no need to worry about anything, the only limit is the hard disk size.

  3. #3
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    Re: Mailbox Store Defaults

    Thank you very much for the answer. No, he has not received any warnings regarding his mailbox but was curious about any size limitations.

    We have over 400GB of free space with under 200 users so we are no where near maxing out.

  4. #4
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    Re: Mailbox Store Defaults

    <img src=/S/brickwall.gif border=0 alt=brickwall width=25 height=15>

    I passed on the information concerning mailbox size limitations and received this back: <font color=blue> Thanks... I assume that emails expire. </font color=blue>

    I have found nothing for setting the life span of email. You can set the duration for retention of deleted mail. You can set the frequency (in Outlook) for Archiving.

    Is there somewhere to set the length of time that email can / will exist?

    Sorry about these questions if they are simplistic. I am learning if that is any consolation.

    Brent

  5. #5
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    Re: Mailbox Store Defaults

    normally, there is no expiration date on mail unless it's set per message.

    if you have exchange 2000 - sp2, there is a utility accessible from the exchange systems manager interface to remove messages as they age. We use it to remove items from the deleted folder that have been there 3 days and calendar/task items 180 days old.

  6. #6
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    Re: Mailbox Store Defaults

    Once again I thank you for your time and excellent information.

    Brent

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    Re: Mailbox Store Defaults

    Brent

    Although there is nowhere in Exchange System Manager that you can set the retention time of mails, you can set a group policy setting for Outlook XP which allows you to control when mail will expire and kill itself off - not sure about Outlook 2000 - I'll check.

    You would need to load up the OUTL10.adm file into the group policy editor by right clicking the User Configuration/Administrative Templates section and selecting "Add/Remove Templates..."

  8. #8
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    Re: Mailbox Store Defaults

    Exchange 2000 SP2 definitely has the ability to set retention times - it's called mailbox managerand we use it. Public fodlers have always had the ability to control old mail.

    It was missing from the RTM version, but i'm not sure if SP1 or SP2 restored it. (Recpt. policies object)

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