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  1. #1
    3 Star Lounger djmoore's Avatar
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    Putting pictures in labels (Word97)

    This may be simple to some, but right now it's escaping me -
    I want to print some (Avery) labels using Word (97), and insert a small graphic along with the text on each one, but I can't get the graphic to even insert after selecting 'Envelopes and labels'. Apologies if this is 'back to basics', but I've always been behind the times.

    Thanks for any help you can muster!!
    Have a cookie -

    Don

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    Re: Putting pictures in labels (Word97)

    <font face="Georgia">I have more detailed & efficient instructions on my office pc, but the following has worked for me:
    1. Open the picture in your graphics program and copy it to the clipboard.
    2. Start your mail merge in the normal fashion. When you get to the task of inserting the mail merge fields, just type the word picture on the first line*. Proceed with your insertion of the merge fields.
    3. When you get to the page that has all the labels with the fields listed, go to Edit, Replace. In the Find What filed, type picture. In the Replace with field, type ^c. Choose Replace All and the word picture will be replaced with the copy of the picture in the clipboard.
    *Actually
    Patricia

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    Re: Putting pictures in labels (Word97)

    Hi Pat & dj:

    That's an interesting technique, Pat. Here's another. 1. Insert or copy & paste a picture inline & size it small enough for your label.
    2. Select it & press Alt+F3 (new autotext entry) & give it a name like "labelpicture" (or anything else).
    3. Go to Tools/Envelopes & Labels.
    4. Type your autotext name & press F3. Strange how Ctrl+V won't work in the label dialog box, but F3 will convert the name to its autotext entry.
    5. Then type the rest of the label.

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    Re: Putting pictures in labels (Word97)

    Wowser! Thanks for that great tip Phil. Hats off to you. [img]/w3timages/icons/smile.gif[/img] My herd is headed off to Merge soon and this will be nice nugget to have.

  5. #5
    MACE
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    Re: Putting pictures in labels (Word97)

    In Word 97, if I'm doing 2-up mailing labels or name badges or whatever, the F3 of a graphic only puts the graphic into the left-hand side cell. To get around the problem, I create the F3 entry with two, side-by-side graphics spaced properly for the particular Avery label I'm using.

    Is there a more elegant way around this?

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    Re: Putting pictures in labels (Word97)

    Hi Mace:

    I am not sure what a 2-up label is, but if you're trying to create a graphic for other than the upper left of the label, it can be done. Put a graphic, e.g. clipart, in a document. You can then resize it, center, right justify, etc. After you're done formatting it, select it along with its associated paragraph mark (which holds the formatting). Then Alt+F3 makes it an Autotext entry. By trial & error, you should be able to get the proper size & formatting for your Autotext, so that you merely insert it once in the label dialog box.

    Even after you make a page of labels, you can select your graphics & adjust them. If they are drawing objects you can select them all & make adjustments in position en masse. However, once your page(s) of labels are generated, you're limited to adjusting one page of drawing layer objects at a time.

    Hope this helps.

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    Re: Putting pictures in labels (Word97)

    The problem could be that the graphic, in the original document, is positioned relative to page. You are printing two graphics but they are both in the same place!

    Try positioning it relative to Column or to margin.
    David Grugeon
    Brisbane Australia

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    Re: Putting pictures in labels (Word97)

    Like previous posters in this thread, I am trying to create a page of labels that include a piece of graphic art. The labels are to be all the same, 2" X 4" (10 labels per sheet). I've read and re-read the advice from Phil Rabichow and others, and I have to say I'm having difficulty duplicating the process. My experience thus far: In a new blank document, I inserted a piece of clipart (the lion head) and reduced the size to something I thought might fit. Then I selected the clipart and its paragraph mark by hitting CTRL+A. Next I pressed ALT+F3 to create an AutoText entry. Next I went to Tools-Envelopes & Labels, typed in the name I'd given the AutoText entry and pressed F3. Now the graphic appears in the box--so far, so good. I keyed in the address information and clicked on Print. Result: A page of 10 identical labels with the address appearing beneath the graphic. That's not what I want. I want the graphic to sit on the left edge, with the text sitting directly to the right of the graphic. Well, it seems I need to format the picture to allow wrapping, right? I did that, but now CTRL+A won't select both the graphic and the paragraph mark--it selects only the paragraph mark. Now only the paragraph mark (actually a space representing the mark) appears in the label box. Why does my formatting the picture (graphic) affect my ability to select the graphic and use it in the label? Also: Once I've got the label created (with or without the graphic), isn't there some way to "print-preview" the sheet? I can do that with any of the publishing applications--PrintMaster, Canon Creative, Publisher--but it appears my only choice in Word is "Print." You might ask why bother trying to do this in Word anyway? Well, we don't have access to anything fancier than Word...simple as that. Thanks for any advice anyone can offer! <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>

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    Re: Putting pictures in labels (Word97)

    Hi Ceasar3:

    Let me start by saying that I don't find it straightforward to do what you want. I have Word 2000 & experimented there. Even though you can make a graphic an Autotext, I couldn't get the envelopes & label box to act correctly, regardless whether I pasted the graphic in a textbox or frame.

    Here's what I came up with.
    1. Insert a graphic into a blank Word document.
    2. Hold down the Shift key & resize it.
    3. Select it, right click, & choose Format Picture.
    4. On the Layout tab, choose "square" for wrapping style. Your graphic will now be in the drawing layer.
    5. Drag it until the paragraph mark in Word is near the right corner.
    6. Select just the graphic.
    7. Press Alt+F3 & give it an Autotext name.
    8. Go to Tools/Envelopes & Labels & choose your label size.
    9. Position the cursor in the label box, type the autotext entry & press F3.
    10. Type your address, using <enter> to add lines.
    11. Click the New Document button.

    I found that in step 10, the envelope & label box became extremely small & I could not see what I was typing. Nor could I see the graphic. Nevertheless, it worked.

    Let me know how this works out for you, as I'd like to know how this works in Word 97. Also, if you come up with another variation, I'd be interested in hearing about it.

    Hope this helps.

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    Re: Putting pictures in labels (Word97)

    Just a thought. When I do something like this I use Access. I use the mailing label wizard, build my label add the graphic to it, and then when the report is run, the graphic shows up in the same spot for every label. The nice thing about Access (OK there's a lot of nice things) is you only have to deal with one label, and don't have to mess with autotext or trying to line up graphics on each label on the page. Of course all my contact information is in Access.

    FWIW

  11. #11
    roger-trigg
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    Re: Putting pictures in labels (Word97)

    Totally agree. It's a doddle in Access and a hassle in Word as the above thread shows. I use the Access method for putting Xmas icons onto Xmas card labels and national icons onto labels I'll be using for postcards from overseas countries.

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    Re: Putting pictures in labels (Word97)

    Phil: Thanks for the reply. I'll try your ideas when I get to work today. BTW: I'm using Word 2000, too. I'd simply replied to an old Word 97 message I'd found with the search tool. I'll let you know it works for me.

  13. #13
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    Re: Putting pictures in labels (Word97)

    Phil: You d'man! It worked! Again, I'm using Word 2000, despite what the subject line says, so I don't know how the 97 version will behave. The label box did not shrink for me--it all worked just as the Redmond crew planned (I guess). I still wish Word would do this job without all the wierd gymnastics. But if it did, I guess there wouldn't be a market for MS-Publisher and its competitors, eh? <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16>

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    Re: Putting pictures in labels (Word97)

    Hi Ceasar3:

    Glad it worked. Funny, I can't figure out why envelopes & labels dialog box actually changes to Print Layout & appears blank. In experimenting more, I found that I could start with a page that contains a graphic (formatted as I described before) & a 3 line address. Instead of pressing enter after each line, I pressed Shift+Enter, so there were line breaks instead of paragraph breaks. Then I selected the graphic only & then switched to Tools/Envelopes & Labels. My 3 lines appeared in the label box only. However, when I clicked "new document", I created a page of labels that contained the graphic & address, just the way you wanted. No AutoText involved.

    It even works if your original page is in normal view, where you don't see your graphic. As long as you select everything, Ctrl+A, Word will insert the graphic & the address.

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    Re: Putting pictures in labels (Word97)

    This is now a very old post with a couple of solutions for Word 97 posted.

    Can anyone comment on the similar problem using WordXP? (I've personally stuck with W97 but have also XP on my laptop and anticipate soon having to take on this task: producing nametags from an Acess databae with a graphics as background or watermark (hopefully)...

    Thanks RIchard <img src=/S/flags/BritColumbia.gif border=0 alt=BritColumbia width=30 height=18>

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