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  1. #1
    Lounger
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    Auto Archiving (XP)

    I am trying to understand Auto Archiving. I have had a look on the Microsoft Technet site but I am no wiser.
    This is what I have worked out so far:
    I can right click on each folder and set Auto Archiving conditions. I then go to Tools, Options and set up how often the Auto Archive runs, and it will run according to all these settings.
    If I go to File, Archive, it will ignore the individual folder settings and archive according to the settings in this window.
    If I go to Tools, Mailbox Cleanup and select archive, it does it's own thing.......
    So far any testing I have done has created Archive folders, but no data has been placed into the folders.
    I am very confused. Can anybody enlighten me?

  2. #2
    Platinum Lounger
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    Re: Auto Archiving (XP)

    FWIW you may wish to avoid Auto-Archiving and do your archiving manually. I have yet to come across any favorable postings in relation to Auto Archiving, and have read a number of both posts and articles advising against it. Post back if you would like any advice on following this alternative route. HTH
    Gre

  3. #3
    Lounger
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    Re: Auto Archiving (XP)

    Thanks unkamunka,

    Up until this version of Outlook I have tried to pretend that AutoArchiving does not exist. We are about to upgrade to XP, and the Mailbox Clean-up window will appear when ever a user exceeds their size limit. I am worried about the problems the Auto Archive button is going to cause with people who don't really know what they are doing - particularly if it creates a .pst file on the c:drive rather than a network drive. <img src=/S/hairout.gif border=0 alt=hairout width=31 height=23>

    Thanks for your help.

  4. #4
    Platinum Lounger
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    Re: Auto Archiving (XP)

    In the past, people would set up a server-side rule on Exchange to suspend mail sending and/or delivery once the mailbox has reached a certain size. This rolled out archiving to the end-user. If you followed such an option, you could distribute a step-by-step guide (with screenshots) of the recommended method of server-side archiving. Writing a guide could be a bit time-intensive up front, but could save a fair bit of troubleshooting down the road. HTH
    Gre

  5. #5
    Lounger
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    Re: Auto Archiving (XP)

    unkamunka

    This is what brought the whole thing up. We are currently putting together training courses for our users. With the Mailbox Cleanup tool popping up, I think we are going to need to address Auto Archiving. I am trying to work out how it works myself, so I can effectively train it - taking into account what can go wrong down the track.

    I like your Idea of a guide showing what to do. I think I will do that when I have worked it all out.

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