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  1. #1
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    Remove Journal (Outlook 2000)

    My law firm is switching from GroupWise to Outlook, and I am putting together the install. We are attempting to lock down many Outlook features to prevent users in the firm from accessing them. So, my question is: Is it possible to completely remove the Journal in Outlook? Not only do I not want to use it to record what files are open, etc, but I do not want users to even see it in the folder list. Any ideas?

    Thanks! <img src=/S/mice.gif border=0 alt=meltdown width=50 height=25>

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    Re: Remove Journal (Outlook 2000)

    I have one question for you, WHY?

    Before retirement, I had to put with a IT department that did NOT know how to spell DOS let alone Virus and we were in the Windows 95, 98, NT and 2k world. The company would spend GOOD money on hardware and software and then turn around a cripple the products, because some MAY abuse it.
    At one time the machines were purchaced with CD's and sound cards and speakers in the keyboards. The CD power was unplugged and sound card drivers were NOT the right ones so they did not work

    The Virus department, downloaded from supplier the new definations and spent a month testing them, and figured that we would NOT need most of them since we had a internal email system with incoming mail from the out side, the server would catch it all ( <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>).

    Bottom line, Why go to Outlook if you are NOT going to let the users use it, don't waste your money and time.

    By the way we found ways to get around all of the work the IT department did to our machines and they ran better than any of the machine they were using, and they always got the new ones and passed the older ones on to the users

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Remove Journal (Outlook 2000)

    I know, I know, I know. I couldn't agree with you more. However, I am not the sole decision maker, and the choice to disable the journal was made in order to control mailbox size.

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    Re: Remove Journal (Outlook 2000)

    "control mailbox size" <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15> <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15> <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15> <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15> <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15> <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15> <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15> <img src=/S/laugh.gif border=0 alt=laugh width=15 height=15>
    Really, so no one will be able to track the files being opened while on the $300+ per hour rate and reading all of those jokes, I get from lawyers that I know. Way to many for them to have any time doing work.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Remove Journal (Outlook 2000)

    Given the "packrat" mentality of many users, you need only set a fierce space limit on the server and then tell everyone that using Journal will cut into their allotment on the server. <img src=/S/cauldron.gif border=0 alt=cauldron width=20 height=20> They'll drop it straight away!

    To deal with your actual question, it might be something you could control on the server - although I have not come across it. (I take it that you've had a look on the Exchange Board.)
    Gre

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    Re: Remove Journal (Outlook 2000)

    Check out the Office Resource Kit and look at (1) the Policy Editor in the core tool set, and, although I don't know what they do, (2) Outlook administration tools.

    I didn't check the policy templates to see if hiding Journal was an option, but whatever options you have should be in there somewhere. Policies need to be baked into the local registry. I believe that's an automatic server push at logon for NT and 2000, but can't be enforced as strictly in Windows 9x. I assume XP is more like NT/2000, but don't know for sure.

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    Re: Remove Journal (Outlook 2000)

    Journal might conflict with (provide a back door around) the document management system; that's my best guess.

    I turned it off in OL97 and didn't try it again, so I don't know what I'm missing! I think it actually might be helpful for that occasional quest to reconstruct the lost afternoon, but then again, I've seen some Journals on other peoples' computers and the information overload can be, well, overwhelming.

    (I just went into my Journal, changed the view, and discovered over 2000 Access and Word items from 1999 and 2000. I have no idea where those came from, but they are now gone forever.)

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    Re: Remove Journal (Outlook 2000)

    Thank you everyone for your input, and if you think of anything else - keep it coming. Yes, I found that you can disable the Journal with the policy editor, and I found the reg entry that turns it off from the MVP site (which I found in a separate posting on this board).

    And you hit the nail on the head when you suspected that it might interfere with our DMS. We are implementing the iManage interface that allows you to profile messages directly from Outlook into iManage (very nifty tool!) So, we would like to encourage people to use this. And, for those users that would like to use the Journal to track what they do in a day - iManage can show them this information already.

    So thank you again! Y'all are always so very helpful! <img src=/S/hello.gif border=0 alt=hello width=25 height=29>

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    Re: Remove Journal (Outlook 2000)

    As for the idea that preventing users from using the features in Outlook, I agree and disagree with you. I see your point, and agree that disabling key features of a program is against the purpose of buying it, and that preventing users from accessing certain parts can frustrate some. I know some will attempt to find ways around our policies, but many will not even attempt it.

    So, we are going to Outlook for several reasons. Along with the email application, we are rolling out applications for contact management (CRM), digital signatures, pdf creation, and all of these integrate with both iManage (DMS) and Outlook. Right now we are using an outdated email program. Currently, we are unable to do very basic things such as read HTML mail, add more than one email address for a contact, or efficiently synch with PDAs. In fact, our contact options are so poor, that we have users entering contact information in Windows Cardfile!! So, it was obvious that we needed to upgrade, and the obvious choice was Outlook.

    But that doesn

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    Re: Remove Journal (Outlook 2000)

    <hr>OST files have a 1 gig limit<hr>
    are you sure? i thought it had the same limit as a pst, 2 gig.

    We don't use osts since we don't have many remote users - mailboxes sizes are limited by server policies to 100 megs for most users and we use mailbox manager to clean aged items from certain folders, specifically deleted (7 days), sent (90 days).

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    Re: Remove Journal (Outlook 2000)

    I think the .ost is limited to 2gig like MaryJ says. You can institute a limit on mailbox size, but beware the "default" unchangeable notice from Exchange to the user advises to "archive" excess mail -- we forbid this because it leaves "live" data on a C: drive (and we only want "live" data on backed up network servers) and the notice can't be modified (according to Microsoft). You will have people "archiving" all over the place unless you hammer it into them during training because "Autoarchive" is on by default.

    As far as removing the Journal -- firms I've worked in usually treat this as a training issue and teach the users not to do it -- particularly since it causes trouble with DocsOpen.

    The DMS/Outlook interface is fantastic -- I don't have to yell at people to do their e-mail housekeeping and they get to keep everything they want, properly profiled and categorized by client/matter so they can find it all again.

    Why upgrade to Outlook and forbid the Journal? -- because all the other features make it worthwhile. Shame about GroupWise though, it is a beautiful program, and clean! Permissions (among other things) in Outlook are a pain by comparison.

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    Re: Remove Journal (Outlook 2000)

    OMG -- you're not using CardFile! Ugh! Conversion/Import will be a nightmare.

    You may want to remove the "Send/Receive" button and the "Exit and Logoff" from your workstation images -- it's much cleaner without them, but you'll want them on your notebook images.

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    Re: Remove Journal (Outlook 2000)

    We did think to get rid of Send/Receive, but not Exit and Logoff. how is it different than Exit if you are on a network?
    Yes, Cardfile was a pain of a conversion. We created an excel file with column headings matching all outlook fields, then told people they had to drag and drop info into a copy of this file. We were then able to drop that excel file right into Outlook - it worked beautifully!

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