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  1. #1
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    Converting PDF to Word (W97 ACR5.0)

    Hi,

    I have a user who can not convert PDF files to Word documents. I have not had any experience on doing this as yet. Any help would be appreciated.

    Janey

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    Re: Converting PDF to Word (W97 ACR5.0)

    PDF isn't designed to be converted to Word -- it is designed to be a static display or publishing format -- though there are some third-party products that claim to do it (search "Convert PDF to Word" in a search engine)...and you can "Extract" text from PDFs using a full Adobe Acrobat installation. Instructions are found in the Help of the program.

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    Re: Converting PDF to Word (W97 ACR5.0)

    Janey,

    Here's how I did it. It's a bit time consuming, but it's the only way I found it to give me even marginally passable results.

    1) Goto http://www.adobe.com/support/downloads/pro...latform=Windows and get and install "Save As XML Plug-In for Windows (beta 2)"
    2) Save the PDF as XHTML-1.00 with CSS-1.00 (*.htm)
    3) Open the newly created XHTML file in Word.
    4) Save it as a Word Document.

    It works, not great, but better than anything else I have tried.

    Good Luck
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    Bryan Carbonnell - Toronto <img src=/S/flags/Ontario.gif border=0 alt=Ontario width=30 height=18> <img src=/S/flags/Canada.gif border=0 alt=Canada width=30 height=18>
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    Re: Converting PDF to Word (W97 ACR5.0)

    But do you not have to have Adobe Acrobat program (NOT just the reader) to install "Save As XML Plug-In for Windows" ?

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Converting PDF to Word (W97 ACR5.0)

    That's correct.

    I was assuming that the ACR 5.0 in the title, was referring to Acrobat 5.0.

    Maybe a bad assumption, since I have just joined the lounge.
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    Bryan Carbonnell - Toronto <img src=/S/flags/Ontario.gif border=0 alt=Ontario width=30 height=18> <img src=/S/flags/Canada.gif border=0 alt=Canada width=30 height=18>
    Unfortunately common sense isn't so common!!
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    Re: Converting PDF to Word (W97 ACR5.0)

    I read it to be "ACrobat Reader" and we may both be wrong <img src=/S/bash.gif border=0 alt=bash width=35 height=39>

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Converting PDF to Word (W97 ACR5.0)

    Janey:

    Actually, even if you only have Acrobat Reader, there is a way to "extract" the text of a PDF file and save it as a Word file. The result isn't pretty (you'll lose a fair amount of formatting and styles, and every line will end with a carriage return), but at least you'll get all the text.

    Here's how I' ve done it:

    1. Open the PDF file.
    2. Under View select Continuous (this eliminates page breaks).
    3. Under Edit click Select All (or Ctl+A)
    4. Copy (Ctl+C)
    5. Open a new Word document (doesn't matter what version)
    6. Select Edit, Paste Special, Formatted Text (RTF).
    7. Save the Word file.

    You need to do some formatting (unless you don't need it), such as Find and Replace the end carriage return and separate paragraphs. But at least you have a start. I'm sure someone will be able to help you more with this process.

    Good luck.

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    Re: Converting PDF to Word (W97 ACR5.0)

    Some files are protected by the author to prevent copy, paste and printing. Now, what are the settings on this file that you are trying to copy, can you do any of these?
    Attached Images Attached Images

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Converting PDF to Word (W97 ACR5.0)

    Dave,

    Good catch--you're right about the protection issue. If the file is protected by the author from copying, printing, etc., not even the use of Acrobat itself will help you, unless you've been given the password. So, the settings on the file need to be determined first (you can find it under File, Document Info, Security). If it's protected, you can't do anything with it, as far as I know. If it is not protected, you can try out the method I've suggested.

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    Re: Converting PDF to Word (W97 ACR5.0)

    The next thing to do, is a screen capture of each page and then print it out and use a scanner and OCR, but then that may not be proper to do <img src=/S/evilgrin.gif border=0 alt=evilgrin width=15 height=15>.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Converting PDF to Word (W97 ACR5.0)

    Several OCR programs (such as OmniPage) have the ability to directly read a PDF file and perform OCR. This would save the aggravation of doing screen captures and scanning.

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    Re: Converting PDF to Word (W97 ACR5.0)

    Not if the protection is turned on to prevent any copying and pasting or etc <img src=/S/evilgrin.gif border=0 alt=evilgrin width=15 height=15>. OCR programs make a temp tiff file, if it can, and then scans it to OCR the document.

    Now running HP Pavilion a6528p, with Win7 64 Bit OS.

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    Re: Converting PDF to Word (W97 ACR5.0)

    And all of this is moot if the PDF was not created from a text editing program and using Acrobat Distiller. If it was a tif (or image), then OCR is the only option.
    Karen

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    Re: Converting PDF to Word (W97 ACR5.0)

    Or if the PDF was created using a typesetting software (eg, Advent 3B2) which generates low-level Postscript from which the PDF is then distilled. Such PDFs do not retain any text information at all which can be extracted.

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    Re: Converting PDF to Word (W97 ACR5.0)

    Thank you Brian!

    I never noticed these add-ins for PDF. The results from this process are far superior to the RTF conversions that I've seen in the past.

    In my case, I needed to add one step to your instructions (at step #1). I needed to download the "Make Accessible" Add-in and run the "Make Accessible" command in PDF prior to being able to save the XML file. However, once that was done, the result I got was fabulous (not perfect but a great start).

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