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    File Bloat - Word (Win NT/Office 2000)

    In a recent newsletter there was a web link to what I thought were excellent Excel Productivity Add-ins (http://www.ozgrid.com/Services/ExternalAddIns.htm) especially the tool for reducing File Size In Excel by at least 50%.

    I was wondering if anyone out there knows of a similar tool for Word. We currently have a file that needs to be pdf'd and filed via SEDAR but the size has ballooned to 440 MB. We've had it reconverted but it is over 400 pages long and contains tons of financial tables and have removed all images but it's still too large and SEDAR will not accept the file in two parts so we can't split it. Any tips?

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    Re: File Bloat - Word (Win NT/Office 2000)

    Now we are talking big file sizes! Is 440Mb a record?

    Is it the PDF or the DOC that is 440Mb?

    If the PDF is that large then the only options I can think of involve changing resolution of graphics in the PDF or making sure there are solid (not dotted) lines in the financial tables.

    If the Word file is the biggie...
    Can you do a File > Save As for any improvement?
    Are the financial tables copied and pasted direct from Excel? In my experience you need to be very careful on how the tables are pasted as each object in Word can contain an entire workbook (re-extracted from Word by double-clicking the graphic). This bloats the file tremendously. If so can you select the object, cut it and then do a PasteSpecial and try a different format.
    I am assuming that FastSave is turned off.
    Make sure that none of the objects are floating. If the inserted objects are changed to inline then I would expect the filesize to go down a lot.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: File Bloat - Word (Win NT/Office 2000)

    Thanks for the response Andrew! Yep - it's the Word DeltaView file (colour removed) that's 440 - incredible as it seems. The Word document is 4.1 mb. I think it might have something to do with the tables which are a memory pig in 2000. Not sure about those financial tables but I'll check that out for sure! I was thinking they were Word but something to check and if they are Word then maybe removing all lines will help. Fast Saves are off and we removed the images. For some peculiar reason copying the doc (excluding last para mark) and using paste special to new window and resaving made the file larger! This document's formatting is not what our firm likes to use but the client insists on it - they love Arial and my experience with the Arial font is that the files are larger. No word yet on size of PDF - as I left tonight they were still trying (at that point it was 4 hrs. 15 mins!) Thanks again.

    Paddy

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    Re: File Bloat - Word (Win NT/Office 2000)

    I don't recall whether DeltaView uses a proprietary format or what... but if it works like CompareRite, it generates an RTF file, which is just about the most inefficient possible format. If you do a Save As in Word and it suggests RTF as the format, then that's your problem, save as a .doc and it should compress substantially.

    If that doesn't do it, and your tables are embedded Excel objects, perhaps you can convert them to pictures using Ctrl+Shift+F9?

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    Re: File Bloat - Word (Win NT/Office 2000)

    Paddy,

    Just touching on your and Jefferson's posts: the initial DV output is in a proprietary format (don't know much about its internal makeup); when you choose to save the DV comparison as a Word document, it gives you a proper Word .doc and not an .rtf.

    In any case if the original Word file being compared is 100 times smaller than the DV output saved as a Word document, that sure sounds like a problem with DV, not Word (no?). Have you contacted Workshare tech support? (not that I've found their responsiveness to be any good lately.....) (pretty classic - when they were just starting out, I was able to get messages straight to the development people and fixes were made within days; now that they are a much larger company, I have to go through tech support reps and typically wait weeks to hear back from them.....) <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>

    Gary

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    Re: File Bloat - Word (Win NT/Office 2000)

    Thanks, Gary.
    Yes, it certainly looks like it is a Deltaview issue. However, DeltaView uses Microsoft Word to convert files to RTF before comparison takes place and Word 2000 tables bloat file size (more information about tables is stored with the document which means a larger file size than in previous versions of Word.
    I sent an e-mail documenting our problem and structure of our document to Workshare Technology. (You are right about the tech support not being what it once was now that they're the only game in town!) Redline as of last night was 4655616KB (~460MB); Document size is now 4060KB (~4MB?). Reran DV and took colour out of settings and size is now 5,061,085KB!! Will post back if I get any good answers.

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