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    TOC from Outline Levels & Marks (XP)

    Has anyone out there ever generated a TOC from a combination of Outline Levels and Marked Entries (TC)?

    I have to generate a TOC which must pull in text from within paragraphs (citations). To get this text into the "TOC" we must mark it (Alt + Shift + O) to create TC entries. It must also include what we would call Headings - which can be included in a TOC through STyles or through Outline levels. I am working with users who are thus far not well trained on styles and templates. (We're getting there but it's slow and we don't have a Word Processing Dept. - so secretaries of various skill levels & learning inclinations have to produce sophisticated documents.) Being able to assign an outline level to a paragraph is so easy and quick for them ... but I am afraid that using this strategy precludes including marked TC entries in the TOC as well.

    Just want to check to see if anyone has ever tried/accomplished this. Here's hoping my question made some sense. TIA!

    Anne <img src=/S/bummer.gif border=0 alt=bummer width=15 height=15>

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    Re: TOC from Outline Levels & Marks (XP)

    I have not needed to create a TOC from both outline levels and marked entries but it certainly can be done in Word 2000 and I would be very surprised if it didn't also work in Word XP.

    If you reveal the field code for the existing TOC it should look something like
    {TOC o "1-3" f}

    If it doesn't, edit it and then press F9 to update the TOC (Make sure you choose to update the entire table)
    You may want to investigate all the switches available in the TOC field. There is a lot of them and some of the others may come in handy.

    Revealing the field code of the TOC in Word XP is a little tricky. Make sure you select the entire TOC and then press Shift-F9
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: TOC from Outline Levels & Marks (XP)

    Andrew: I noticed you advised selecting everything & pressing Shift+F9 to show all field codes (which, of course, works). I don't have Word 2002. Out of curiosity, does the shortcut key Alt+F9 still work in Word 2002 to show all field codes?

    Alice: I know you didn't ask this directly, but since your're using citations, would Word's built-in Table of Authorites work for you--or are you really combining a TOA (Table of Authorities) with a TOC (Table of Contents)?

    Cheers,

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    Re: TOC from Outline Levels & Marks (XP)

    Phil

    the select everything comment was just that in XP and 2000, a TOC is a nest (or hotbed) of fields and if your cursor is somewhere within the TOC when you press Shift-F9 then the result is that you reveal one line's worth of meaningless field code eg {HYPERLINK l "_Toc16055348" } whilst the rest of the TOC remains static.

    This can be daunting to someone not familiar with revealing codes in nested fields. I just included the comment to try to avoid that confusion.

    As far as I know Alt-F9 still works in Word 2002 (my machine has just be down-versioned again) but to be honest with you, I don't remember to use it. I always position my cursor in the field I want and press Shift-F9. That explains why its a problem for me and not for you. I must make a mental note to change that bad habit but I can try to justify it to myself by noting that revealing all codes rather than just the one I am interested in often collapses the page count and moves the text I was interested in off the top of the screen so I have to scroll up to get back to it.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: TOC from Outline Levels & Marks (XP)

    <hr>I must make a mental note to change that bad habit<hr>
    Andrew,
    On the contrary, I was thinking that I have the bad habit. I've just always gotten in the habit of using Alt+F9. I think the reason is that in Word 6, as I recall, Shift+F9 didn't work in one of the views (I forgot which). But it's true that page count can jump dramatically using Alt+F9, and I can have trouble finding my place. By not paying attention to where my cursor is & pressing Alt+F9, I can find myself totally lost (& page numbers don't help, since they change). I often have to move the arrow key a few times to see where I'm at.

    I did notice that when you're in a table & select an entire cell that includes a field, Shift+F9 doesn't work.

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    Re: TOC from Outline Levels & Marks (XP)

    Phil

    Why just last night I discovered that Shift-F9 didn't work in a selected table cell.

    Unfortunately I was demonstrating to 30 people at the time <img src=/S/blush.gif border=0 alt=blush width=15 height=15> so it would have been better if I had known about that feature earlier.

    Couldn't you have warned me in advance. <img src=/S/compute.gif border=0 alt=compute width=40 height=20> I definately could have used Alt-F9 instead.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: TOC from Outline Levels & Marks (XP)

    You can save a bit of time on this "scroll up" by simply moving the insertion point up a line and then down again with the arrow keys. Word will then scroll the current insertion point back to the viewable screen.

    StuartR

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    Re: TOC from Outline Levels & Marks (XP)

    Yes, for the Court of Appeals, First Appellate District, Hamilton County, Ohio there is a proscribed Table of Contents and Assignments of Error (they call it FORM III) that must appear. It contains Assignments of Error, Issues, and then Authorities, under which we must list citations. So TOA isn't a big help here.

    Thanks to everyone for reminding me to look at the switches for the TOC field code. I will do that. <img src=/S/joy.gif border=0 alt=joy width=23 height=23>

    The bigger issue here is that this firm must decide to embrace best practices when using Word, and that means styles and templates. I'm their Software Support Specialist as well as Instructor, documenter, etc. and have background in Word from Word 1.1. But the politics of getting the firm to understand their secretaries can no longer just be typists are astounding. I'll just have to keep chipping away.

    TGIF!!!!!

    Anne

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    Re: TOC from Outline Levels & Marks (XP)

    Thank you Andrew! Your reply prompted me to review all the switches available for TOC ... and I found a solution. Here's what I ended up with:

    { TOC o u f n 4-4 C}

    Build my TOC from applied paragraph outline levels ( u ) and TC Fields ( f ). Serve it up to me without page numbers at TOC level 4 (n 4-4). Use TC fields with the C identifier (I didn't really have to throw that in). It does not work w/o the o in it. Dunno why.

    Onward & upward,
    Anne

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    Re: TOC from Outline Levels & Marks (XP)

    Anne -

    If it helps any, you're not alone in this battle. I'm a software trainer for a law firm, and every trainer I've talked with from any firm faces the same battle. I keep saying that you can use Word exactly the same way you use a typewriter, but it's a lot like using a screwdriver to pound in a nail. It will work, but there's a better way to do it. Good luck, and keep up the fight.

    Lee Morgan

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