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  1. #1
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    Use a template vs. doc? (2000)

    What would be the reasons for choosing to save a form letter or other form doucment as a .DOT template, rather than a .DOC doucment? From what I can see the only difference is that you avoid the risk of losing your "template" saved as a .DOC with a "Save" command. What other reasons might there be to save "templates" as .DOT rather than .DOC? Thanks.

  2. #2
    Bronze Lounger IanWilson's Avatar
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    Re: Use a template vs. doc? (2000)

    Well... (1) If you remembered to open the .doc and always 'Save as' not 'Save' you'd achieve the same sort of effect the hard way. When Word has helpfully supplied the means of basing new documents on an existing pattern, why not use it? Also you may be sure that you would never save over the .doc but would other users? (2) If you use the .doc method, you have to go searching for that document to open, but if you have a template stored in the right place, it's there and ready to use from the File | New... command.

    I can't think of any reasons not to use a template. They're one of the really good features of Word (and other word-processing programmes - yes there are others!)

    Ian

  3. #3
    Uranium Lounger
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    Re: Use a template vs. doc? (2000)

    I'm glad you asked this as I find it interesting. Maybe someone else has some more ideas also. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

    By the way, you could make the 'Save' behavior of documents safer by making the document, 'Read only". Then you wouldn't risk overwriting the document as Word will prompt for a new filename. Prior to Word 97, the differences between documents & templates was more pronouned. See <post#=108332>post 108332</post#> for some similarities & differences between documents & templates. Some of the advantages of templates over documents (even if 'read-only') are:

    1. Templates can contain Autotext that is specific to that type of document.
    2. Templates can be attached to other documents when their macros, keyboard shortcuts, autotext, or toolbars or menus are needed.
    3. If you attach a template to a different document, you can more easily update the styles of the document than to copy styles from one document to another.
    4. In a firm with more than one user, templates can be located in a cental location (Workgroup templates) so that they're readily available to all users.

    You can locate a template fairly readily in File/New whereas searching in File/Open may be more difficult. Of course, if you place either a macro to open documents or to create new templates on a menu or drop down toolbar, both are made easy. And documents can be added to the Work menu. So that's a push.

    There may be some issues that arise on Networks where you have mulitiple users, but perhaps someone who is more familiar with using a LAN could address that.
    Cheers,

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