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  1. #1
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    Message Template (Outlook XP on Win 2000)

    <img src=/S/hello.gif border=0 alt=hello width=25 height=29> I am attempting to set up an email template for a message which is sent each week to various people. It has similar information each time, for which I have a table set up.

    I have searched the Lounge without success and Knowledge Base where I found an article entitled "OL2002: OFT Help Information is not provided. "It gave information on setting up an OFT file to use as a reply message but this doesn't seem to be what I'm after.

    This is probably a very simple thing to do but I'm feeling very frustrated at not being able to get around it. Can anybody help, please? <img src=/S/confused.gif border=0 alt=confused width=15 height=20>

  2. #2
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    Re: Message Template (Outlook XP on Win 2000)

    what is the problem you need help with? creating a template is as simple as preparing an email message then saving it as a template. sending it automatically is easy too - use task scheduler. http://www.slipstick.com/dev/olforms/skedrpt.htm

  3. #3
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    Re: Message Template (Outlook XP on Win 2000)

    Thank you MaryJ - I had a feeling I was trying to make a simple task hard. However, a really dumb question. After creating the template, how do I call it up. The task scheduler looks excellent but I need to send this message out at different times and to add different information to it. My apologies for a really basic question.

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    Re: Message Template (Outlook XP on Win 2000)

    I save the template to the hard drive then drop a copy in a folder (drafts usually) or on the outlook bar - it's easy to find when i need to it.

    if the information remains the same, then you can use task scheduler, but that doesn;t sound like it will work for you.

  5. #5
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    Re: Message Template (Outlook XP on Win 2000)

    Thanks for your help MaryJ. Makes life much easier.

  6. #6
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    Re: Message Template (Outlook XP on Win 2000)

    Plagiarised from a web site, apologies to the author for not recognising him/her here!.

    Add a Frequent emails to a Custom Address List to Your Outlook 2000/XP Toolbar

    If you send e-mail to the same people frequently, you can automate the process of creating and addressing the message. With MS Outlook 2000/XP, you can add a custom toolbar button that lists the people to whom you send e-mail most often. Then, with one click, you can create a new message that's addressed to the person you want to send it to. And, if you regularly send e-mail with the same subject line, such as a weekly report, you can also create a message that has the subject line filled in.

    There are two parts to creating a custom list of recipients. First, create the toolbar button. Then, add the e-mail addresses and subject lines to it.

    Create a custom toolbar button
    1. On the Tools menu, click Customise, and then click the Commands tab. Or right click the toolbar area and choose Customise.
    2. In the Categories list, click New Menu.
    3. In the Commands list, click New Menu and drag it to the toolbar. When the pointer looks like an I-beam, release the mouse button.
    4. On the toolbar, right-click the New Menu button, and in the Name box on the shortcut menu, type a name for the new toolbar button. Such as

  7. #7
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    Re: Message Template (Outlook XP on Win 2000)

    This is so useful. Thank you very much.

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