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  1. #1
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    Send Message Individually to hundreds of recipient (2000 or 2002 on Win98

    I want to send email to about 300 recipients in the Global Address List (Exchange). I want it to appear as if I sent the messages individually. Besides sending individually, is there a way to select a group of recipients, and then send individual messages?

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    Re: Send Message Individually to hundreds of recipient (2000 or 2002 on Wi

    There isn't a way to do exactly what you want that I know of. You'd have to do a Mail Merge, and you can select which contacts to send the final email to. You can't send an email to a group from your Global Address List, though. You'll have to convert that list into Contacts.

    These instructions are for Office 2002. First, you need to transfer your Global Address List into your contacts. Before you do this, you should create a new contacts folder and move (not copy) your existing contacts to this folder temporarily.

    To copy your GAL into your contacts, go to Tools-Address Book and select the entire list (or just the ones you want to send the email to). Go to File-Add to personal Address Book. This will copy the list into your Contacts folder (which is why you want to move your personal contacts out of there, first).

    Next, open Word. Go to Tools-Letters and Mailings-Mail Merge Wizard.

    Under select Document type in the wizard along the right-hand side, choose Email messages. Click on Next along the bottom.

    Type the body of the email into the Word document. Tell the wizard to use the current document and click next.

    In step 3 of the wizard, tell it to Select from Outlook Contacts. Click on Choose contact folder, and select your Contacts folder.

    Click Next through the rest of the wizard, then click on Electronic Mail when you reach step 6.

    The recipients will receive individual mail messages, and you will have a separate email for each person in your Sent Items folder.

    I hope this helps! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>
    Becky

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    Re: Send Message Individually to hundreds of recipient (2000 or 2002 on Wi

    Becky: Thanks for the message. I know this will work. Our problem is that we have over 35,000 entries in our Global Address Book, and even with sending only 300 individual messages, this process would involve creating 300 contacts in a contact folder, am I correct? We will experiment with a test set before we implement the solution. You definitely deserve your three stars! Thanks!

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    Re: Send Message Individually to hundreds of recipient (2000 or 2002 on Wi

    Yes, it would involve creating 300 contacts in the contact folder, but the process shouldn't be too painful. If you open your Address Book (from Tools), you can choose the people to convert to Contacts. If you keep on holding down Ctrl and click on each one you want converted, you'll only have to do the File-Add to Personal Address book one time. It'll take a few minutes (it took about 1 minute for me to convert my 100 entries), but it'll be a whole lot faster than creating them all by hand. When you look in your Contact folder, each person should have their own little contact.

    Becky <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: Send Message Individually to hundreds of recipient (2000 or 2002 on Wi

    To avoid messing up your real Contacts folder, it probably would work to create a new ContactsTemp folder and import them to there, making sure to enable it as an address book so Word can find it. Admittedly, this is speculation, since we don't use Exchange. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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