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    Updating another user's document with Styles (Word 2002 using Win Pro 2000

    I have a colleague who prepares documents in a typewriter sort-of way. He just loves the TAB key. When I need to tidy it up and make it presentable for our Board, I remove all his erratic formatting input and replace it using Styles. This is probably a dumb question, but is there a simple way to strip the document of all formatting in one hit, rather than removing everything individually? Thanks for your help.

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    Re: Updating another user's document with Styles (Word 2002 using Win Pro

    I avoid AutoFormat like the plague, but you might experiment with it and see whether it saves you time.

    Another possibility is to record or write some macros for the more common edits.

    A third option is to program his computer so the TAB key doesn't do anything. <img src=/S/evilgrin.gif border=0 alt=evilgrin width=15 height=15>

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    Re: Updating another user's document with Styles (Word 2002 using Win Pro

    Nah, then he'll use the spacebar instead .....
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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    Re: Updating another user's document with Styles (Word 2002 using Win Pro

    You can remove all directly applied formatting by selecting the text then pressing Control/Q (which removes paragraph formatting), then Control/Spacebar (which removes font formatting). This should take the formatting back to the applied style, which, with someone like that, is probably normal. However, this will not remove those pesky tabs he inserted. You could try doing Edit/Replace and replacing the tab characters with a space. Depending on just what he's done, that might work. If he's one of those people who tab instead of returning, though, so that there are two or three (or more) tabs in a row, that won't be a perfect solution. People who do that are very high on my list of pet peeves.

    Lee Morgan

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    Re: Updating another user's document with Styles (Word 2002 using Win Pro

    Hi Tibbs:
    In addition to what everyone else has suggested, you can shorten the steps by using Find/Replace. For example, you can search for:
    Using wildcards
    Find: (^t)(*)(^13) or use (^t)[1,] for the first grouping
    Replace: choose Format/Style, choose a style with an indent & replace with
    23

    This will remove all the tabs at once & replace with a style.
    Cheers,

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    Re: Updating another user's document with Styles (Word 2002 using Win Pro

    Thank you all for your suggestions. And, yes, Lee, he is one of those high on your list of pet peeves (and mine as well). The earlier suggestion on programming his computer so the TAB key doesn't do anything is very tempting !!

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