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  1. #1
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    Inserting a Word table (2000)

    I have tried several ways of inserting a small but complex Word table (lots of merged cells) into a Powerpoint slide - and cannot do it. I have tried copy/paste, insert object, insert a PDF of the table - all to no avail. The best I was able to do resulted in Powerpoint increasing the height of the table so dramatically it wouldn't all fit on the slide, and I could not resize it to fit. If I try and use the layout option in PPT of making your table within the program, you cannot merge cells - and this is important in the table. In the end, I just had to leave the table out, but I am still wondering what the secret is - or if it's even possible?

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    Re: Inserting a Word table (2000)

    Hi Eggles
    I tried Copy/Paste and it inserted the table but with much increased cell heights, as you said. I am running on Windows2K and PPT2K

    I did succeed by copying the table to the clipboard, then in PowerPoint, using the Edit menu and Paste Special, then selecting the option to 'paste as a Microsoft Word Document Object'.

    Of course, my table was not very big, although I did include merged cells, but hope this helps.
    Cheers

    PS : I pasted the table on to a slide which just had a title layout i.e. I did not attempt to paste into the text box produced by changing slide layout to Table
    Silverback

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    Re: Inserting a Word table (2000)

    Thank you for your reply - I am not at work at the moment so won't be able to try this for about 12 hours or so, but it sounds like it's definitely worth a shot. I will let you know if it works for me. I have noted you tried it with a slide with just a title layout (which is what I tried too). My table isn't all that big either - perhaps a total of about 7 or 8 rows, but with a number of columns merged in some rows.

    I wonder why PPT increases the cell height??

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    Re: Inserting a Word table (2000)

    I have now discovered the proper way to do this - and I am amazed it was so easy in the end. It even works in PPT 97.

    In Powerpoint, go to Insert>>Object and click on the radio button 'Create from file'. This will allow you to browse and find the Word table (which should be saved as its own document). After highlighting the Word doc, click OK and this inserts the table in the PPT slide. Double clicking on the object will launch Word and you can even edit the table from inside PPT.

    Another way to do it is to create a PDF of your Word table, then open the PDF in Illustrator and export it as a TIF file. This can be inserted into PPT via Insert>>Picture>>From file

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    Re: Inserting a Word table (2000)

    For whatever it's worth...

    PPT historically has been known to mishandle Word objects such as Word tables. Even if you get it to work this session, one time you edit it in the future can make a mess of it. From years of experiencing this, along with other users, I switched to using Excel as the object, which is much more stable inside PPT.

    I believe v2000 was the first to fix the Word table problem by creating a PPT table-maker that resembles a Word table. Still a person can insert a true Word table and again encounter the mishandling problems.

    Be careful.

    Gregg

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    Re: Inserting a Word table (2000)

    Hopefully then I won't have to do this too often (insert Word tables in PPT)!

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    Re: Inserting a Word table (2000)

    Gee, I found just the opposite. I LIKED the way Ppt97 would put you in Word when you wanted to do a table, and HATED the way you couldn't seem to do this in Ppt2000. I simply copied a slide that had been created in Ppt97 into whatever presentation I was doing in Ppt2000, and was then able to edit it in Word, just like in 97. And I haven't had any problems with stability with this old way of doing tables in Ppt. to each his own! <img src=/S/bouncenburn.gif border=0 alt=bouncenburn width=31 height=31>

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    Re: Inserting a Word table (2000)

    I skipped v2000, but I'm surprised you have to go through all that just to insert a true Word table object in v2000. Although, starting with v2000, PPT offers a PPT table, it still offers a true Word table if you choose the correct command... at least v2002 does. I can use the Word table or the PPT table. You can't do that in v2000? See if you have the "Microsoft Word Table" command in the Insert category of the Customize dialog box. That's what you need.

    As to the instablility of a Word table in a slide, it was well documented for version 97. It's a bit more than to each his own. Problems were cited when the user would activate the object, edit, format the table, or resize the table, and then exit the object. It would often cause the table and fonts to distort in size. Upon activation, it'd be fine, but upon deactivation, it would distort. In fact, in the Usenet group, it was a repetitive answer to tell users, simply use Excel instead of Word tables.

    The only "fix" I've seen is the PPT table that resembles a Word table. So, I don't have confidence the true problem has been worked out. Notice how much more memory is used activating the Word object than the PPT table object. A user might be successful using Word tables, just by chance. But it only takes that one instance of it blowing apart right before a meeting to learn not to ever trust them again. The same way we learned not to trust Document Map, Master Documents, and Fast Save... despite them working once in a while by chance.

    Gregg

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