Results 1 to 5 of 5
  1. #1
    New Lounger
    Join Date
    Jan 2001
    Location
    Atlanta, Georgia, USA
    Posts
    5
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Inserting a file (Word 2000)

    We are set up to send faxes over the LAN. However, we want to be able to use our own cover letter rather than the one that comes with the software. Every time I fill out my cover letter and then insert the document I wish to fax at the end, the formatting of my document changes. I have tried putting in a Break (Next Page) at the end of the cover letter, but it doesn't help. I've tried copying and pasting. No good either. There must be a way, but I haven't seem to be able to find it. Can anyone help me with this? Thanks!

  2. #2
    Lounger
    Join Date
    Sep 2002
    Location
    Cleveland, Ohio, USA
    Posts
    26
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Inserting a file (Word 2000)

    <big> <font face="Comic Sans MS">Have you tried putting in a Next Page Section break instead of a hard Page break (Insert---Break---NextPage)

    or pasting your document in as unformatted text (Edit---Paste Special--Unformatted text)?</font face=comic>
    </big>

  3. #3
    New Lounger
    Join Date
    Jan 2001
    Location
    Atlanta, Georgia, USA
    Posts
    5
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Inserting a file (Word 2000)

    I did try those. They didn't work either. The unformatted text picked up the formatting from the fax cover letter. Besides, I want to preserve the formatting of the document that I'm inserting. I even tried it the reverse - inserted a section break at the beginning of my document and tried to insert (both as a file and by copying & pasting) the fax cover page. No luck!

  4. #4
    Super Moderator
    Join Date
    Jan 2001
    Location
    Melbourne, Victoria, Australia
    Posts
    3,852
    Thanks
    4
    Thanked 259 Times in 239 Posts

    Re: Inserting a file (Word 2000)

    The reason for this is that both documents are using styles with the same name but different characteristics. Pasting from one file into another automatically changes the new content to match the existing.

    The way to get around this is to open the fax coverpage template and rename all the styles (eg put a f in front of each one) to something that is not used in the documents that you will be pasting content from.

    If you look back through the archives you will find threads on this topic and even a macro to do the style renaming.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

  5. #5
    New Lounger
    Join Date
    Jan 2001
    Location
    Atlanta, Georgia, USA
    Posts
    5
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Inserting a file (Word 2000)

    Sorry for taking so long to thank you. Your advise was right on the money! I did find the threads in the Archives and even used the macro. Thanks so much for sharing the info with me.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •