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  1. #1
    David Klein
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    Removing words from Dictionary

    Hi,
    I'm new to the lounge, but a long-time subscriber to Woody's newsletters.
    I'm using Word 2000 (SR-1). I'm trying to find functionality that I used in a previous version of Word. I think it was called an "Exclusion File". It allowed me to exclude certain words from the dictionary so that spellcheck will catch them as misspellings. So, for example, I want the words "filed" and "massage" to be marked as misspellings because I know that the author probably meant "field" and "message".
    I think it involved creating a text file (maybe *.exc) somewhere. I can't find anything about this in the online help.
    Anybody???

    Thanks in advance,

    David Klein
    Amdocs
    Business Development

  2. #2
    Platinum Lounger
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    Re: Removing words from Dictionary

    Hey! I didn't know that (wanders off to spend an hour playing with those AWFUL american spellings .......)

    Thanks.


    I think there's an interesting journey with with multi-lingual cultures. I can imagine the French wanting very much to exclude "hot-dog" from any documents, for example.

    Also handy when you fire that DREFFUL guy "Chris Greaves" and want to spell-check every legal document to make sure that "Greaves" doesn't appear anywhere?

  3. #3
    David Klein
    Guest

    Re: Removing words from Dictionary

    BAM, thanks very much for the assistance.
    For those who have not used an exclusion dictionary, it is a very useful tool and easy to set up.
    MS Knowledge Base article #Q211306 provides simple directions for Windows 95, 98 and 2000.

    Regards,

    David Klein
    Amdocs

  4. #4
    BAM
    Guest

    Re: Removing words from Dictionary

    <P ID="edit"><FONT SIZE=-1>Edited by Eileen on 01/03/09 04:12.</FONT></P>Hi David,

    Yes you can create an exclusion dictionary (a file that contains words that you want to have brought to your attention by the spellchecker):

    1) Create a new document in Word. (or you can use the Notepad for this)
    2) Add each word for your exclusion dictionary on a separate line.
    3) This file must be saved as a text only file type so if using Word, use File/Save As and change the file type to Text Only (*.txt)
    4) Locate folder for your main dictionary (*.lex) and name the file using the same name as your main dictionary but with an .exc file extension.

    Typically the main dictionary is located in the MicrosoftProof or Microsoft SharedProof folder, but you can also use Start/Find/Files or Folder and search for *.lex.

    The name of the dictionary depends on the language and version of Office that you are using.

    For example if using English (United States):
    Main dictionary:
    Word 97: Mssp2_en.lex
    Word 2000: Mssp3en.lex

    Exclusion Dictionary:
    Word 97: Mssp2_en.exc
    Word 2000: Mssp3en.exc

    Note that you may need to restart Word in order for the exclusion dictionary to be recognized.

    ~~~~~~~~~~
    Cheers!

  5. #5
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    Re: Removing words from Dictionary

    Hello, all. This is my first post here.

    I was intrigued by your info about the exclusion dictionary. I did this procedure two days ago and messed up. I'll list what I did, and hope someone has an idea for a solution.

    When I created the exclusion dictionary, I mistakenly gave it the extension "lex" so that when I saved it, I overwrote the "real" spelling lexicon. I then deleted it and re-installed Word (I have MS Word 97 SR-2, running under Windows 98). I then re-saved the exclusion file.

    Everything works fine except...now when I spellcheck, Word does not make any suggestions for correct spellings.

    Should I re-install Word, or are there any other possibilities?

    Thanks for any ideas.

    Isabel

  6. #6
    BAM
    Guest

    Re: Removing words from Dictionary

    Hi Isabel,

    First take a look in Word under Tools/Options/Spelling and Grammar and make sure "Always suggest corrections" is selected. If not, post back and we'll go from there.
    ~~~~~~~~~~~
    Cheers! <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  7. #7
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    Re: Removing words from Dictionary

    You are absolutely correct - it wasn't checked. I checked it, and now the thing spells just like God intended. Wondeful! And now I will know to take a good look if any other funny little things go wrong.

    Thanks so much!

    Isabel

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