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  1. #1
    New Lounger
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    Consistent use of advanced document properties (Office/Win 2K)

    <img src=/S/confused.gif border=0 alt=confused width=15 height=20>
    Why can't M$ use a consistent advanced file properties interface amongst the various Office products (and Win2K for that matter)?

    I am trying to create a PP presentation and would like to use the advanced (custom) document properties to change some information on the fly. I don't claim to be a VB programmer, but would love to insert fields generated from any given advanced document property.

    In Word, I have full access (though sometimes a convoluted path to get them), in PPT I can set (though not access) these properties, in Excel I have trouble even getting to these properties (maybe a case of headset separator sybdrome).

    Any ideas (without writing VB code) about how to insert advanced document properties into a presentation?

    Any ideas if M$ will standardize access to this information across all apps?

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    Plutonium Lounger
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    Re: Consistent use of advanced document properties (Office/Win 2K)

    Are you talking about file properties or document properties? I'm assuming document, and the answer is that "document" means different things in different applications, so it would be pretty hard to standardize their properties across apps. In Word, a document is a doc or dot file. In Excel, I suppose it would be workbook ... or would it be a worksheet? <img src=/S/hmmn.gif border=0 alt=hmmn width=15 height=15> In Access, a document is an entire database, and in PowerPoint, it's a presentation. And I don't even want to guess what Outlook considers a document. <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15>
    Charlotte

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    Re: Consistent use of advanced document properties (Office/Win 2K)

    To insert "advanced" (Custom) document properties into PowerPoint presentation (ppt), click File | Properties, then Custom tab (in the PowerPoint) or right-click file icon and choose Properties, then Custom tab (in Windows Explorer). You can add properties in following "names" (categories): Checked by, Client, Date completed, Department, Destination, Disposition, Division, Document number, Editor, Forward to, Group, Language, Mailstop, Matter, Office, Owner, Project, Publisher, Purpose, Received from, Recorded by, Recorded date, Reference, Source, Status, Telephone number, Typist.
    Unfortunately, you can not add any other "name", and must declare "type" (format) - "Text", "Date", "Number", "Yes or No" - to each "name".
    You can add such "custom" properties to any Office document, except Access database (mdb).

  4. #4
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    Re: Consistent use of advanced document properties (Office/Win 2K)

    <hr>You can add such "custom" properties to any Office document, except Access database (mdb).<hr>
    Not true. You can addthem to an MDB. Tools|Database Properties | Custom Tab. See the Attached Screenshot.
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    Bryan Carbonnell - Toronto <img src=/S/flags/Ontario.gif border=0 alt=Ontario width=30 height=18> <img src=/S/flags/Canada.gif border=0 alt=Canada width=30 height=18>
    Unfortunately common sense isn't so common!!
    Visit my website for useful Word, Excel and Access code, templates and Add-Ins

  5. #5
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    Re: Consistent use of advanced document properties (Office/Win 2K)

    Thanks for the replies - let me also try to answer Charlotte's questions. I do know about document properties under the File | Properties | Custom tab. Those are the properties I want to be able to insert into my presentation using something like Word's Insert Field option. PP doesn't seem to support this. As kaplinb says, most of the Office apps understand this, and even Outlook supports this (with name changes to reflect the OL paradigm).

    So, <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15> how can I use file properties in PPT without resorting to VB programming?

    jgh <img src=/S/broke.gif border=0 alt=broke width=31 height=23>

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