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  1. #1
    New Lounger
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    Track Changes (Office XP Pro SR-2)

    I have a file that has been through a track changing process with several individuals contributing. Now the file is finalised.

    I want to save it and send it to others without the tracking information -- so as to protect myself from others being able to read the earier changes.

    I have tried saving the entire contents in the clipboard and then pasting it into a new file, but the formatting of pages changes, and as this is a complicated file, it would be difficult to go back through and reformat it to match the original.

    Any suggestions.

  2. #2
    Uranium Lounger
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    Re: Track Changes (Office XP Pro SR-2)

    I don't have Word 2002, but the first thing you must do is accept (or reject) all changes. I thought that Word 2002 had a way to deal with metadata. Did you look up "metadata" in the help index?

    By the way, to prevent formatting from changing, try this:
    1. Create a new blank document & save it.
    2. Open the document in question & go to Tools/Templates & add-ins/Organizer You'll see the current document & normal.dot listed.
    3. Close the normal.dot file & browse for your blank document.
    4. Use the Organizer to copy all the styles from the current document to the blank document. Do this 3 times, just to be sure.

    Now when you copy & paste the current document into the blank document, your formatting shouldn't change.

    Cheers,

  3. #3
    Lounger
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    Re: Track Changes (Office XP Pro SR-2)

    Right click on Toolbar area. Turn on the Reviewing toolbar. On the Reviewing toolbar there is a button whose Tooltip should read "Accept Change", and there is a dropdown arrow right next to it. Click the dropdown arrow and choose "Accept All Changes". That should do it.

    Anne

  4. #4
    Lounger
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    Re: Track Changes (Office XP Pro SR-2)

    Metadata Assistant from Payne Consulting Group (http://www.payneconsulting.com) will scan your documents for metadata, show you what metadata is "encapsualted" in the document, and clean it for you. If you're wanting to protect yourself you may want to consider what other information is tagging along as well. <img src=/S/2cents.gif border=0 alt=2cents width=15 height=15>

    Squid(Ret)

  5. #5
    New Lounger
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    Re: Track Changes (Office XP Pro SR-2)

    when you cut and paste into the new document, you should get the Paste Options smart tag appear - select "use source document formatting" and it should revert to the formatting from the original document.

    Cheers

    beck

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