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  1. #1
    5 Star Lounger
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    Mailing Lists (O2K Pro SR-1)

    We are planning to convert our office mail to Outlook 2000 and Exchange from Eudora and Mdaemon. I need to know how to create shared mailing lists that any Outlook user can access and use for mailings. MS KB refers to Global Address List errors, but no How-To-Create that I can find. Our current lists are all text files. Can I somehow ship these to Exchange or Outlook? We have several lists, and they are dynamic, i.e., they change every week. Is Exchange set up to do this? The lists are simple: Name, email address.
    Thanks,
    Howard

  2. #2
    New Lounger
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    Re: Mailing Lists (O2K Pro SR-1)

    Hi,

    Global Address Lists sit on your Exchange server and generally can't be changed by normal (users) and whilst you can add such details as phone numbers etc, viewing that information is harder for most users. My suggestion is to create a public folder that sits in the Exchange server (so that everyone can see it) and then create a Contact folder - here you can create entries that include Name, company, e-mail addresses (up to 3 per entry), phone numbers, URLs etc. You can set permissions so that only some people can view, or all, and only some can edit etc. Contacts can also be extracted easily to mail merges in Word (which you can't do with Global Address Lists. Ideally Global Address Lists are used to store the address book for your internal staff, not external clients.

    cheers

    beck.

  3. #3
    5 Star Lounger
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    Re: Mailing Lists (O2K Pro SR-1)

    Thanks, Beck for the lucid explanation of GAL and contact folders. I read Outlook Help and am now much better informed. I assume that I can import my current csv text file list into a contact folder. Anything special to be aware of?
    Howard

  4. #4
    New Lounger
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    Re: Mailing Lists (O2K Pro SR-1)

    Hi Howard,

    You can, but be aware that sometimes the fields don't match up (you may have a field called business fax - may end up in Business Phone 2 etc). For the most part, it should import ok. Personally I would do a trial with just a few contacts (say 50) and see how well your fields marry up. If you follow the instructions in the Help file, you should be fine, otherwise, just let me know <img src=/S/groovin.gif border=0 alt=groovin width=21 height=21>

    beck

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