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    creating an Appendix style (97)

    Dear Loungers,

    When you add an Appendix style to a template, should it be based on the Heading 1 style, or definitely not?

    I want to create a numbered Appendix style that will display in the Toc. Am I therefore correct in assuming that it should be linked to the Heading 1 style, if I want it to have the same status in the Toc, or is this a dangerous move?

    many thanks

    Glennie-lou

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    Re: creating an Appendix style (97)

    There was a thread on this recently where a much-further-down-the-list style was used, such as Heading 8, so that the numbering style could be different from the headings in the body part of the document. Not sure if you need that but if you do, you might try a search on this board.

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    Re: creating an Appendix style (97)

    Hi Glennie:
    Since it's rare to use more than 4 outline heading styles, you can use Headings 5-8 for your appendix. You can base all your headings on a base heading, if you wish. If so, it should have only the very basic formatting that is common to the Appendix (or headings), such as font style. For some ideas on how to apply numbering to styles, see <post#=76976>post 76976</post#>

    Hope this helps.

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    Re: creating an Appendix style (97)

    The trouble with using "Heading 5" and onward for Appendix levels is that you need to format the List Numbering very carefully to look right, you then need to apply appropriate formats to both the styles and the associated TOC styles. It also gives problems with Outline View, if you use this for moving content around.

    I prefer to use a completely different set of styles, called "Appendix 1" to "Appendix 9". These use a different ListIndex to the "Heading 1" to "Heading 9" styles and I include them in the TOC by adding a second TOC field immediately after the normal one.

    StuartR

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    Re: creating an Appendix style (97)

    Defining the status (or level) of a style in the ToC is totally separate from how you define the style or what (if any) other style you base it on. To define the ToC level of a style, go into Insert > Index and Tables > Table of Contents tab and click the Options button. Select the Styles checkbox, then in the ToC Level boxes type the level you want a style to appear at.

    Others have suggested whether it's a good idea to use (otherwise unused) heading levels for the Appendix styles, or to define completely separate styles. Each choice has other implications. In general, you'll probably have less hassles and unwanted side-effects if you define completely new styles, but you won't be able to use Word's automatic cross-referencing to headings if you do that; you'll have to set bookmarks for the headings and x-ref the bookmarks.

    Regards, Jean
    Jean Hollis Weber
    jean@jeanweber.com
    The Technical Editors' Eyrie http://www.jeanweber.com/
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    Still available: Taming Microsoft Word (for v.6,95,97), 100 pages of tips and tricks for business and technical documents. For a contents list, downloading and payment information, go to: http://www.jeanweber.com/books/tameword.htm

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    Re: creating an Appendix style (97)

    Jean

    I use non-heading styles for Appendices, Annexs and lists and still get Word's automatic cross-references by choosing to link to a reference type of "Numbered Item"

    This brings up any automatically numbered paragraph to cross-refer to.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: creating an Appendix style (97)

    The thing I miss when using new styles is not being able to use Alt+Shift+Arrow to promote & demote. If I only knew a way....

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    Re: creating an Appendix style (97)

    I have found that if you define the Appendix 1 style however you want it, indent, fonts etc and make it a Heading 1 Level by defining its paragraph style at Outline Level 1, then it shows up in your TOC just like all the other Level 1 Headings. I am not sure if that is the effect you want or not, but it has always worked for me.

    Ron M <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15> <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: creating an Appendix style (97)

    Ron and other respondents (respondants?)

    Thanks for all the advice.

    I'm not having a problem getting it to show up in the Toc, or x-reffing, but one problem I can't seem to get rid of is the 'double name' that shows for the style, as in: Appendix 1 Appendix 1. Does anyone know a way around this? Every time I go into the Numbering dialog and unlink the style (that is, link it to 'no style), it promptly relinks, so that next time I go to the dialog, it is linked to the Appendix 1 style again, presumably causing the double name effect..

    Any ideas??

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    Re: creating an Appendix style (97)

    What do you mean by double name? Do you mean in the style box? If you have numbering, you do not want to unlink the style. For the correct way to set up numbering & styles see the thread & <post#=76976>post 76976</post#>.
    Cheers,

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    Re: creating an Appendix style (97)

    Phil

    Yes - if you drop down the list of styles from the Formatting toolbar, the name is displayed twice. It only displays once in the list in the Style dialog box, but if you go to the Outline Numbering dialog, you see the double naming effect again. I guess it's because I created the Appendix style as a separate list rather than as part of the Heading 1 to 4 list - should I delete the style and re-create it, starting from the Heading 1 style? (I did follow Gary's advice when created the 4 numbered heading styles, but wasn't sure if I should also add the Appendix style to that same list).

    many thanks

    Glenda

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    Re: creating an Appendix style (97)

    HI Glenda:
    Could you attach a small portion of the document to a post? There doesn't need to be any text, just the styles.
    Cheers,

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    Re: creating an Appendix style (97)

    Phil

    If you create those styles using the Bullets and Numbering Outline levels and apply the styles to outline levels then you CAN use the promote and demote to change the styles once a member of that series has been applied.

    I use over five series in my templates and each one allows promote and demote to work. These series are: Headings, List Bullets, List Numbers, Appendices, Annexes etc
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: creating an Appendix style (97)

    Is the double-naming only showing up when you display the drop down list of styles? This is Word 2000 (and 2002) being 'helpful' as it displays the style in a WYSIWYG way. The first one is the numbering format you would see if you chose that style and the second one is the name of the style. Have a look at the other entries in that drop-down to get a feel for what you are seeing.

    I would not expect the double naming to show when the style drop-down is collapsed, nor when you view the style in the the Format > Style dialog. If you are seeing the double-naming there then this is a different issue.
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: creating an Appendix style (97)

    Andrew,

    I'm using Word 97, but you're probably right - the double name only shows when I drop down the list of styles from the toolbar. The only other place you see it is in the Outline Numbering dialog, where the 2nd name shows as if greyed out (ghostly}.

    Why is it that the other numbered heading styles I created don't show doubled up in the same way though?

    Also - I've recommended that the 2 alternative templates I've created (2 different cover pages) get added to the Word File>New area, for ease of use. I see a recommendation against this on the MVP site - is it really a bad idea?

    Template attached.

    regards

    Glenda
    Attached Files Attached Files

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