Results 1 to 7 of 7
  1. #1
    AnneHall
    Guest

    Reapplying styles

    (I'm using Office 2000 with SR-1 on Windows 2000 Professional on a PC.)

    I've assembled pieces of a bunch of documents into one. When I apply a style, remnants of the old formatting stick around. To remove it, I can apply the style twice and choose yes to reapply original formatting. The problem is:

    1. I know this is the cumbersome way. I (think I) recall coming across a keyboard shortcut of some sort that applies the style and assumes you want all of the formatting of said style. Does anybody know what I'm talking about? If so, please share.

    2. Even when I apply the style twice and select to reapply the original formatting of the style, sometimes the old formatting just will not go away. It's inconsistent. I've run across this in other situations. Just a bug?

    Thanks for any help.

    Anne

  2. #2
    2 Star Lounger
    Join Date
    Jan 2001
    Location
    Indiana, USA
    Posts
    107
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Reapplying styles

    The following is from Woody's Office Watch #6.11. Probably the information in the first paragraph would help you. These shortcuts clear style formatting. I would also go to the web sites listed in this topic.

    7. ADVANCED FORMATTING TOPICS
    In the last issue of Woody's Office Tips for Word, I
    covered two of the most useful Word shortcuts: Ctrl+Q to
    remove manually applied paragraph formatting, and
    Ctrl+Spacebar to remove manually applied character
    formatting. Are you ready for the advanced course?

    There are many, many other similar shortcuts, as you might
    imagine - most of which are relatively unknown, or
    certainly under-appreciated. I went spelunking through the
    Word MVP site again, and found all sorts of good material.
    Start your graduate studies with the article called "Some
    of the most useful Word shortcuts / Or how to save yourself
    hours by giving your mouse a rest!"

    http://www.mvps.org/word/FAQs/General/Shortcuts.htm

    You can also assign your own shortcuts to Word commands,
    and save a lot of time, especially if you have a small
    number of commands that you use all the time. Check out
    Bill Coan's articles at

    http://www.mvps.org/word/FAQs/MacrosVBA/As...croToHotkey.htm
    and
    http://www.mvps.org/word/FAQs/MacrosVBA/As...roToToolbar.htm
    .

    To get a full list of all the Word commands, their
    descriptions and default shortcuts, try
    http://www.mvps.org/word/FAQs/General/CommandsList.htm .
    This list is complete, covering not only the default
    shortcuts, but all other Word commands which you can, if
    you wish, assign to a shortcut, or a menu, or can intercept
    with a macro. It lists the commands using their correct
    English names. It is downloadable in Excel format, with
    various filters saved as custom views, making it easy for
    you to switch between displaying all the commands or just
    those which are assigned to a shortcut (and/or menu) by
    default. And the descriptions of what the commands do are
    mostly much more detailed and useful (and irreverent!) than
    those which Microsoft provide. Really cool stuff.

  3. #3
    AnneHall
    Guest

    Re: Reapplying styles

    Thanks Lonnie. This is *exactly* what I was trying to remember.

  4. #4
    2 Star Lounger
    Join Date
    Jan 2001
    Location
    Indiana, USA
    Posts
    107
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Reapplying styles

    You are welcome. This is a nice place to go to find help. I am glad Woody and Eileen (and all the other people I don't know about) put this together.

  5. #5
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Los Angeles Area, California, USA
    Posts
    7,453
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Reapplying styles

    Hi Anne:

    In addition to the Ctrl+Q & Ctrl+Spacebar to remove direct formatting, you should also make sure that you check a couple of things that change formatting without your "approval". There are several options that Word has that cause what appears to be inconsistent behavior.

    1. Go to Format/Style/Modify & make sure that "Update Automatically" is not ticked. When that is ticked, your document styles will be replaced by template styles, if they both have the same name.

    2. Go to Tools/Tempalates & add-in & make sure "automatically update document styles" is not ticked. If it is, then Word changes your styles when you apply direct formatting to a paragraph.

    3. Go to Tools/Autocorrect/Autoformat as you type & uncheck, at the very least, "Define styles based on your formatting".

    Hope this helps.

  6. #6
    AnneHall
    Guest

    Re: Reapplying styles

    Thanks for the reminder Phil. I did have these (as well as quite a few other Word "enhancements") already unchecked. I don't appreciate having Word co-author my documents--kinda oversteps the boundaries . . . don't you think!

  7. #7
    Uranium Lounger
    Join Date
    Dec 2000
    Location
    Los Angeles Area, California, USA
    Posts
    7,453
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Reapplying styles

    Yes, I do. And I think Woody thinks so to. I'm just now reading his Word 97 Annoyances book [img]/S/blush.gif[/img]. Better late than ...

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •