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  1. #1
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    Word forms (Word 2000)

    I have a question that has bothered me for a long time. I do not use Word Forms at all, but am beginning to wish I could. My question is, I know how to create a template with nice check boxes and list boxes, ect...then save it as a template password protected, but can't I use a form in the same way one could with a VB form? One in which when I fill in the data, that it goes to a table or database in the background and stores that data in a file, keeping it simple, say a Word table. Do I have to create this kind of form in the VBA enviornment of Word? If I build a form in a Word document without VBA, can't the informtion I enter go into this type of backup table in another file somewhere? It seems the only option I have is to save the form I filled in as a file, and etc...after every time I fill in the form. I don't want them saved as seperate files, just the data in a backup table word file. I know I could use Access for the same purpose or Excel, but isn't Word capable of this as well? Help clarify if you would...I'd be so appreciative.
    NMPadgett
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  2. #2
    Plutonium Lounger
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    Re: Word forms (Word 2000)

    Have you tried Tools > Options > Save > Save data only for forms. This allows you to save all the form data into a text file that you could process with a separate program.

    StuartR

  3. #3
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    Re: Word forms (Word 2000)

    I see. It saves each one however as a seperate file. I cannot just keep adding to the form. So to add records to a form, and have them all save to the same file, text or whatever type...I believe I am going to have to use a Word VBA custom made form. That way, I will be able to save the contents of the data input, into the same file as the previous input and so on and so forth. I want it to act just like an Access form would. Create a form, input data, choose the next record button, and enter another record, and have it all save in the same file in the background. I am not good with Word Forms yet, but intend to study up here on this. Expect it is a lot like creating a form in VB, and saving the data to an external file in text format, which can be saved, sorted, filtered and printed later.
    Thanks a bunch.
    NMPadgett
    NMP <img src=/S/cool.gif border=0 alt=cool width=15 height=15>

    If you can't convince them, confuse them. - Harry Truman <img src=/S/scratch.gif border=0 alt=scratch width=25 height=29>

  4. #4
    Super Moderator jscher2000's Avatar
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    Re: Word forms (Word 2000)

    You can write a VBA program/macro to read the data out of your document FormFields and write it to another file of any format. VBA forms can be better looking (more Windows like) and offer more powerful controls, but using a Word form allows for a lot more stuff, you don't need to enter it sequentially, and you can stop and save at lunchtime and resume afterwards. So I think if you have a lot of information to collect, using a Word form is a good idea.

    For a sample macro that reads the form fields in a Word form and writes them out to an e-mail messages, see <!post=Post #162170,162170>Post #162170<!/post>. I'm a novice with forms, so undoubtedly that was not the most efficient way to do that project. I'm sure you will get lots of suggestions for your project as you go through your design process and experiment with different things.

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