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  1. #1
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    Where is data stored? (2002)

    I posted this question to the Office MSDN newsgroup and didn't exactly get the response I was looking for. When you build a form in Outlook, you can bind objects you put on the form to existing fields, such as binding an empty text box to the subject field. I am wanting to know exactly where this data is kept. Does it reside in your .pst file? If you're on Exchange, does it reside in your message store? Can you run queries against this database? What I am looking to do is create forms that allow us to assign tasks for a project, then have a supervisor run a report to list all the tasks that are assigned to a project and who currently has them, how far done are they, etc. (I know, sounds like MS Project), but the boss wants it in Outlook.

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    Re: Where is data stored? (2002)

    Nathon

    This will not answer your question but may fix the issue <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    Take a good hard look at 'tasks'. These little beasties may be just the 'forms' you're looking for - they can be created as a hierarchy, delegated to others and sub-delegated. When the delegate makes an update, the task owner is informed. In fact the task owner still has their own copy of the task and is able to review current status.

    All the usefulness of course relies on staff having updated it.

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Where is data stored? (2002)

    My understanding is that a Form provides a view on an item (e.g., mail item, contact item, appointment item) stored in an Outlook PST (or Exchange/OST, if you use Exchange). As far as I know, any fields you add, update, etc., are in the pertinent item(s) in your PST, and not anywhere else. Thus, they are subject to all of the difficulties of sharing PSTs.

  4. #4
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    Re: Where is data stored? (2002)

    correct, everything is stored in pst or exchange mailbox as individal messages. The easiest way to get a handle on it is with mdbvue or outlook spy.

    if it's an exchange mailbox, sharing is not an issue, since mailboxes can be shares or opened by multiple users at once. However, it might be easier for the supervisor to open the folder with a well designed view, rather than trying to run a report on it - it'll always be up-to-date. If the supervisor needs a hard copy report, they can select all, copy from the view and paste it into word or an email.

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