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  1. #1
    New Lounger
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    Synchronizing mail laptop to desktop (XP)

    I've looked all over microsoft's site and _Windows XP Inside Out_, but I can't find an answer:
    How do I, in the EASIEST way possible, synchronize mail between my desktop and laptop? Is it possible? I saw how to do regular folders/docs. I can't even FIND the folder in Outlook that contains my mail.

    Please help. I'd really appreciate it. Thanks!

  2. #2
    5 Star Lounger
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    Re: Synchronizing mail laptop to desktop (XP)

    Jax
    I'm not sure it is possible to fully synchronize if your folder is a pst and it is also the main folder. However, you can certainly share them as secondary folders.
    Location is typically Cocuments and settings<username>Application dataMicrosoftOutlook and it is probably a hidden folder path. (To see it you may need to set the appropriate settings in explorer)
    Add or modify the location via Outlook's File > Data file management menu - note that you can also detect you file path from here by selecting modify and looking at it.
    Andrew

  3. #3
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    Re: Synchronizing mail laptop to desktop (XP)

    Andrew, you help me find the folder location! THANK YOU!!! It *is* a .pst folder, and according to "Windows XP Inside Out", it is a type of file that CAN'T be synchronized. Can you explain what it means to "share as secondary folders" and what this means to updating my laptop from my desktop or vice versa.

    I really appreciate your help! I feel relieved just having found that darned folder!

    Thanks.

  4. #4
    5 Star Lounger
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    Re: Synchronizing mail laptop to desktop (XP)

    Jax

    Glad to help. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    On the laptop you could add an additional reference to the desktop .pst file. (and on the desktop, one to the laptop)
    What this would mean is:
    - nothing would happen automatically
    - you could click on the desktop folder list and see what messages were there.
    - You could then Ctrl/drag messages or contacts from the desktop to the laptop folder space to make copies of them on the laptop.
    - You could drag messages from the laptop to desktop space
    - you could maintain messages in either

    Limitations are:
    - the inbox and processing rules would belong to the particular machine that made the net mail connection
    - it may not be possible to have both machines trying to access the same folder at the same time.
    - it can be confusing to have two copies of things. It can be particularly confusing if both machines connect to a mail service and download for the same mail account.

    To add such a folder: <img src=/S/compute.gif border=0 alt=compute width=40 height=20>
    Click on File > Data FIle Management ... (you probably have personal folders and archive folders listed)
    Click on Add ...
    Choose the .pst type
    Browse to the location of the .pst that you've identified during your previous query
    Follow the prompts and give it a name

    If both machine DO download message for the same account there are propably other techniques that we could discuss.

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