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  1. #1
    New Lounger
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    Vacation Rule (2002)

    <img src=/S/help.gif border=0 alt=help width=23 height=15> I want to create a vacation rule in Outlook 2002 (similar to previous versions of Outlook using Exchange server). The rule would send a reply to incoming mail that says "I'm on vacation until 1/15/03".

    I get through the Rules Wizard just fine until I want to setup the reply. The only choice that I see is "Reply using a specified template". If this is what I use to build the text of the reply, how do I open it to modify the text? I can't seem to do it Word.

    If someone can walk me through the steps, I would be greatly appreciated!
    <img src=/S/brickwall.gif border=0 alt=brickwall width=25 height=15>

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Vacation Rule (2002)

    In Outlook 97/2000, you have to create the template first. Draft a message and save it as an .oft file. You then can choose that one when you create your rule. Unless Outlook 2002 works differently, I don't think you can create the rule without attaching *some* template to it, so it's easiest to create the message first.

    You then get to figure out how NOT to respond to mailing lists, receipts, other people's vacation messages, etc.... "There ought to be a better way."

  3. #3
    New Lounger
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    Re: Vacation Rule (2002)

    Thanks for the insight on how to get a "vacation rule". I now understand the logic and successfully created a rule to handle mail in my absence.

    THANKS <img src=/S/clapping.gif border=0 alt=clapping width=19 height=23>

  4. #4
    Star Lounger
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    Re: Vacation Rule (2002)

    Does Outlook 2002 not have the "Out of Office Assistant"??

    That's what I use in Outlook 2000. It's on the Tools menu. You can type whatever you want and it will be sent to anyone who sends you a message while you're out. You turn it on when you leave and off when you get back.

    It's more simple than creating a Rule.

    Sue

  5. #5
    Plutonium Lounger Leif's Avatar
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    Re: Vacation Rule (2002)

    Outlook 2002 does have the OOA - but only in conjunction with running Exchange server.

  6. #6
    5 Star Lounger
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    Re: Vacation Rule (2002)

    Kim,
    Be careful what you put in your message. You shouldn't be putting anything that you wouldn't put on your home answering machine. "I'm out of the office", or "I'm sorry I won't be able to respond to your message until xxx" rather than "I'm on vacation" is better as the latter implies that your residence is probably empty.

    I'm not saying that people that send you e-mails are crooks but any automated reply is going to go out indiscriminately

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