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  1. #1
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    Common address book for multiple users on client/s (2000 / XP)

    I have the following scenario.
    4 Workstations running Win 2000 + Office 2000 / win XP Pro + Office Pro.
    Server running Win 2000 server.

    I would like the users in Outlook to be able to do the following:
    a) all access a common address book (e-mail, phone numbers etc)
    [img]/forums/images/smilies/cool.gif[/img] Preferably do a) AND have their own separate address books invisible to the other users

    Is this possible with the configuration above and if so how.
    Is this possible only if extra software needs to be purchased if so what software and how.

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    Re: Common address book for multiple users on client/s (2000 / XP)

    Common addressbooks are harder without Exchange server - you might want to look at programs like workgroupfolders and SQLView. Both are listed at http://www.slipstick.com

    To do it without software, make a new pst with only a contacts folder and copy it to the other machines. You can use a batch file to copy it overnight, so all have the same version. However, its unweildy to keep them synced if all users update the contacts, so it's best to limit updates to the admin and copy his contacts.pst to the others.

    For an all-outlook 2000 deployment, you could use netfolders, but they are really buggy. I think workgroupfolders or SQLView will work much better.

  3. #3
    Super Moderator jscher2000's Avatar
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    Re: Common address book for multiple users on client/s (2000 / XP)

    LDAP (Lightweight Directory Access Protocol) directories can be used as an alternative to an MS Exchange GAL (Global Address List). You will need an LDAP server to host the address book. Not sure if Windows 2000 provides one, or whether you need a third party product. Often it's bundled with an inexpensive POP3 server.

    Above is based on reviewing some manuals and features checklists. Your mileage may vary.

    Afterthought: LDAP is available in Outlook 2000's "Internet Mail Only" mode, and not in the "Corporate Workgroup" mode.

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    Re: Common address book for multiple users on client/s (2000 / XP)

    Thanks.
    The batch file solution sounds like a real botch up job.
    It's a mix of Office 2000 and Office XP, does that make a difference with the workgroupfolders / SQLView?

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    Re: Common address book for multiple users on client/s (2000 / XP)

    Thanks.
    I'll have a look at LDAP. Does it make a difference that it is a mix of Office 2000 and Office XP? By 'hosting the address book' I hope you mean that is not a physical hosting on a separate server to the Win 2000 server.

  6. #6
    Super Moderator jscher2000's Avatar
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    Re: Common address book for multiple users on client/s (2000 / XP)

    See my <!post=Post #209507,209507>Post #209507<!/post> regarding the separate server question, and one product that can host an LDAP directory.

  7. #7
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    Re: Common address book for multiple users on client/s (2000 / XP)

    both programs work with both versions.

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    Re: Common address book for multiple users on client/s (2000 / XP)

    Ol2002 (xp) supports ldap. Ol2000 in corp mode does not. See your help | about to see if you are using corp mode. Without exchange server, there are few benefits to corp.

    Many mail servers include ldap - so you could kill two birds at once - a mail server to collect mail and share the address books. You do need to verify the mail server can 'pop' mail off of ISP accounts. There are several low cost and free servers for 5 users or less and the hardware requirements are pretty low, so you can either use a workstation or older hardware for the server.

  9. #9
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    Re: Common address book for multiple users on client/s (2000 / XP)

    Thanks for confirming that.

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    Re: Common address book for multiple users on client/s (2000 / XP)

    Thanks. The 5 user or less restriction could be a problem in the near future if more staff come.
    The question of verifying that the mail server can pop the mail off the isp. Is that a mail server query or an isp query?

  11. #11
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    Re: Common address book for multiple users on client/s (2000 / XP)

    Mail server query for the one running on the localnetwork - the isp mail server is totally out of the picture. You just need to be able to pop it.

    You can start with 5 and upgrade for additional users easily, so it's really not a big deal.

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