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  1. #1
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    Ballooning documents (Mac-> Word XP)

    Another one of the "all software works perfectly until I get near it" questions"!

    I was editing a fairly average 50-page report, originally produced on an Apple Mac, in Word XP on a hunky PC with latest service pack/release applied, and suddenly found that the original 1 MB document "went funny", and all editing caused the egg-timer to come on for a minute at a time, even when (say) changing a word from normal to bold. Saving the document produced a 15-MB file! Carrying on caused some endless 100% CPU events, which required a reboot. Reentering Word-XP and resaving the document gave a 58.7 MB document! Surprisingly, it was possible to print the document without any problems.

    At this point I formed the opinion that Things Were Going Badly Downhill, and I ditched the document (which had had a day-and-a-half's-worth of editing applied), went back to the original, and spent four hours re-editing to get to where the printed version was at, and beyond. Thankfully, all is now well and I'm going out to get some glue to restore the pulled-out hair.

    I've never had so bad a problem before, not even with Word 6, so I wonder:
    a) has anyone had a ballooning-size document problem?
    [img]/forums/images/smilies/cool.gif[/img] was it associated with an original MacWord document?
    c) is there anything that could be done with the 58.7 MB document to "make it better", or was it (as I thought) a lost cause)?

    Thanks!

    John
    <font face="Script MT Bold"><font color=blue><big><big>John</big></big></font color=blue></font face=script>

    Ita, esto, quidcumque...

  2. #2
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    Re: Ballooning documents (Mac-> Word XP)

    Hi, John.

    Wow! That is frightening.

    1. <LI>Yes. It's generally associated with fast saves being turned on. Go to Tools / Options / Save and make sure that's turned off. I don't know if it's a document-centric setting or a computer-centric setting but basically what it does is keep snippets of edits with the file. It's dangerous from two points: First the ballooning size. Second, the metadata it keeps in the document which can be embarrassing at the least.
      <LI>Associated with MacWord -- quite possibly.
      <LI>Word 2002 has a really neat new feature called open and repair which may be useful here. From inside Word use File / Open and don't select from your recently edited list -- there should be a link in the task pane (maybe that should be pain - <img src=/S/evilgrin.gif border=0 alt=evilgrin width=15 height=15>) for "other documents" (I'm unsure of the exact wording because I'm at home) which will present the open dialog. The open button in the lower right corner has a drop down with an option for open and repair. Use that, check to make sure fast saves is off and then save the file as Rich Text, close it and then open the Rich Text file and save as Word Document.

    HTH -- Please let me know.
    Karen

  3. #3
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    Re: Ballooning documents (Mac-> Word XP)

    Hi Karen

    No, I've long since avoided Fast Saves since reading about it in Woody's "Word 6 Annoyances" book, so it isn't that.
    Each time we came back Word XP offered us the document that just crashed in the left-hand pane, and that's what we selected. My partner was <font color=red>so ratty</font color=red> <img src=/S/cauldron.gif border=0 alt=cauldron width=20 height=20> that she deleted all the 58 MB files, so I have nothing to work with to test. But I don't ever want to have this again!

    Thanks for the thoughts...

    John
    <font face="Script MT Bold"><font color=blue><big><big>John</big></big></font color=blue></font face=script>

    Ita, esto, quidcumque...

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