Results 1 to 5 of 5
  1. #1
    5 Star Lounger
    Join Date
    Jan 2001
    Location
    Ephrata, Washington, USA
    Posts
    683
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Track Changes - Print Reviewer's Initials (XP)

    XP prints track changes as balloons in the right margin. I like that. But, how do I get the reviewers' initials to show also? I have a document that contains changes from 10 people. When I print it, I can't tell who made what change.

  2. #2
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Track Changes - Print Reviewer's Initials (XP)

    I haven't used XP or its balloons, so really I'm just curious: does the name or initials show on the screen but not in print, or is it still a hidden "float over" attribute? If it shows on the screen and not in print, perhaps you just need to print Hidden text? Otherwise, I think you're going to have to modify the document (or a clone of it) with a macro...

  3. #3
    5 Star Lounger
    Join Date
    Jan 2001
    Location
    Ephrata, Washington, USA
    Posts
    683
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Track Changes - Print Reviewer's Initials (XP)

    The name shows on screen when you hover your mouse over the change or if you open the reviewer pane. I tried printing hidden text... it doesn't work. Any other ideas? As far as a macro, I know how to create macros with the Word tool, but I'm clueless when it comes to writing code. So, if anyone has any suggestions, please be detailed.
    Thanks!

  4. #4
    Super Moderator jscher2000's Avatar
    Join Date
    Feb 2001
    Location
    Silicon Valley, USA
    Posts
    23,112
    Thanks
    5
    Thanked 93 Times in 89 Posts

    Re: Track Changes - Print Reviewer's Initials (XP)

    Having viewed this screenshot, I think this is a big project.

    <IMG SRC=http://img.woodyswatch.com/w3tfiles/10-107932-callout1.jpg>

    With a Comment, for example, you can insert text into the Comment. With a deletion, though, if you want the annotation to appear in the deleted text itself the gymnastics required are strenuous. (And, obviously, you need to work with a copy of your document, not the original!) For example:

    <UL><LI>Identify revision mark and check the type and author;
    <LI>For additions (if relevant), add a notation of the author's name to the beginning or end of the revision;
    <LI>For deletions, add (using a bogus name) and delete (using the author's name) a notation of the author's name to the beginning or end of the revision;
    <LI>Repeat until the entire collection of Revisions has been updated.[/list]Having tried something vaguely similar in the past, I found that it worked on test documents, but that in complex documents exchanged among corporate lawyers, the revisions became nested within one another in a manner which make doing anything with VBA extraordinarily complicated and error-prone. You might try it as a learning project, but I've been burned enough that I think I'll pass. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

    I've posted some code here that demonstrates one way to comb through the Revisions collection. See <!post=Post #173394,173394>Post #173394<!/post>. Your situation is more complex because the code needs to change the user information in real time.

  5. #5
    5 Star Lounger
    Join Date
    Oct 2002
    Location
    Wellington, Wellington, New Zealand
    Posts
    621
    Thanks
    0
    Thanked 0 Times in 0 Posts

    Re: Track Changes - Print Reviewer's Initials (XP)

    I suspect it is beyond my VBA - but comments also appear in balloons.
    It should therefore be enough to insert a comment for each change which contains the '.revisions.author' property as text in a comment which will appear just before the item in question.

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •