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  1. #1
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    Outline numbering (2000)

    Please help. Is there a way to create a legal document using outline numbering but changing the third and fourth levels to either using roman numerals or a,b,c instead of the 1.1.1? Also sometimes we want the third level to be in roman numerals and in the same outline also use the alphabetical characters. Is there some way to do this? Everything seems to go wrong after the third level.
    Many thanks <img src=/S/crossfingers.gif border=0 alt=crossfingers width=17 height=16>

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    Re: Outline numbering (2000)

    Can you attach a file with the layout you desire (use hard coded numbering)? Setting up the numbering depends on what you want it to look like.

    What styles do you want to apply for each level?
    Andrew Lockton, Chrysalis Design, Melbourne Australia

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    Re: Outline numbering (2000)

    Do you want the numbers on the 3rd and 4th levels to be "Legal numbered"? that is, 1.1.I(that last digit is a Roman numeral)? or 1.1.a.?? instead of 1.1.1? Is that what you're asking? or will the Roman numeral or lower case (a) stand alone?
    Cyndie Browning
    GableGotwals
    Tulsa, OK

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    Re: Outline numbering (2000)

    Thanks for your reply. I do not want the legal numbering 1.1.a or 1.1.i on the third level. I want just to be able to use either a, b, c alone or the roman numerals. I also want to be able to use both at different places in the outline but using the same outline. I think the only way to do it would be to create styles for each level but will you be able to customise the third and fourth levels when you add numbering to the style. This is for word 2000.

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    Re: Outline numbering (2000)

    I am attaching a file of how I want the outline to look. The first two levels are straight-forward legal numbering. It's the third and fourth levels that I want to use either a, b,c or roman numerals. Even if you create styles for this the problem is at the third level when you use legal numbering. It always goes 1.1.a or if Iformat it using a,b,c numbering when I edit the outline it goes all wrong.
    Attached Files Attached Files

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    Re: Outline numbering (2000)

    Beth,

    Unfortunately Word does not offer that desired flexibility, if you are setting up a custom outline numbered list and linking it to styles. If you define say the third level of the list to produce (a), ([img]/forums/images/smilies/cool.gif[/img] etc., you can't have it produce (i), (ii) elsewhere. If you try to hack a solution using different styles for the different numbering types, you will 'break' the outline numbering scheme as you've already discovered.

    Using the tools that come with Word, the only workarounds I know of are: (1) assign one type of numbering - say the alpha - as part of the outline numbering scheme. When you need roman numbering instead, input it manually; (2) create a separate style for the roman numbering, and do not link it to the existing outline numbered list. Instead, give it simple numbering properties - the drawback to this method is that you'll have to manually restart this numbering in each location that you use it; strictly is not linked to the rest of the numbering outline.

    There may be some third-party add-ons that can give you better flexibility than this, but I haven't worked with them enough to provide a steer in that direction.

    Gary

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    Re: Outline numbering (2000)

    What I've done in these situations is to assign the "a, b, c" to Level 3 of the Outline and assign the "i., ii., iii." numbering to Level 4 of the Outline.

    If you start with the List Gallery that has legal numbering, edit the outline and go to Level 3. In the "Numbered Format" box, delete everything in this box first and then select the "a, b, c" numbering from the drop down box. Do the same (for "i, ii, iii" numbering) for Level 4.

    This should get around the problem of having the 1.1.a numbering. If the outline still "goes all wrong" when you edit it at that point, re-post the document with your numbering scheme applied and I'll take a look to see if I might be able to see what's happening.

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    Re: Outline numbering (2000)

    Hi Beth:
    See the attachment, which is not a complete solution. I sort of mixed levels by defining the first two outline levels as body text & the next two as levels 3 & 4. Using levels will work with TOCs & outline view, but you lose the ability to promote & demote with Alt+Shift+right or left arrow.
    Attached Files Attached Files

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    Re: Outline numbering (2000)

    Since Gary mentioned 3rd party products I just wanted to let you know that this is exactly the type of situation that Softwise Macrosuite handles extremely well. Although they include a lot of other things in the suite, the most valuable item is their Numbering Suite. I highly recommend it. Our firm uses it for all our numbering schemes.

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