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  1. #1
    3 Star Lounger
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    Recovering from temp files

    Hi

    I've had a Word97 crash, and have not only lost my changes, but Word has deleted my original file as well.* (Oh, Mr Gates, you sure have a lot to answer for.)

    I have a backup from several hours ago, but would dearly like to retrieve a more recent copy, provided this can be done quickly.* (Otherwise I'll just use my backup, and work forward from there.)


    The most recent temp file is called "~WRD0239.doc", but when opened it displays as gobbledegook.* Is there any way of making sense of this?

    The original document was:
    * Huge (10MB)
    * Full of screen captures
    * Made extensive use of styles


    Thanks
    Dale

  2. #2
    BAM
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    Re: Recovering from temp files

    Hi Dale,

    I'm surprised that you are unable to read the temp file.

    A ~wrdxxxx.tmp is the temp file that is created during a Save and replaces the original. Out of all of the temp files Word creates, this is the one that you want in this situation.

    All I can think of is to take a look at your File/Open and make sure that Files of type reflects Word Documents instead of Recover text from any file.

    If that isn't the case then I would have to guess that what you are seeing is corruption within the file and that is what caused Word to hang.

    You don't have Fast Saves enabled in Tools/Options/Save do you? This is a primary cause of document corruption especially when using graphics.
    ~~~~~~~~~~~
    Cheers!

  3. #3
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    Re: Recovering from temp files

    Thanks for explaining, BAM. Must have been a corruption that caused the crash.

    PS: No "Recover text from any file", and no "Fast saves".

    Thanks for you help
    Dale

  4. #4
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    Re: Recovering from temp files

    It always pays to keep the Word file light by "linking" to pictures/ screen captures rather than embedding them in the document. You can work faster; updation of the images will not affect the file, and of course, it is easier to back up.

  5. #5
    KTYorke
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    Re: Recovering from temp files

    Rajesh
    What you say about keeping a file "light" may be true but it comes with its problems as well.

    If you happen to move the graphics from the folder you "linked" to your document, the doc will show the little red Xs where your graphic used to be because it can't find the file in the specified path.

    It may keep your doc size down, but in MHO that's too little a benefit when it comes with the risk of misplacing graphics when you "clean house".

    I'd especially be against it when on a network where other people can accidently clean house for you... that's just a scary thought.
    have fun

  6. #6
    Platinum Lounger
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    Re: Recovering from temp files

    I agree with KT on this. You can also get into troubles if someone has different network drive allocations- I'm not sure though if that happens when they're all on the same folder.

    You can make embedded pictures smaller (if you haven't done so already) by using Gifs instead of bmps.
    Subway Belconnen- home of the Signboard to make you smile. Get (almost) daily updates- follow SubwayBelconnen on Twitter.

  7. #7
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    Re: Recovering from temp files

    You have a point, but I have found the approach of linking (rather than embedding) to the pictures better than non-dynamic approach which involves re-working in the final application.

    This is especially critical in figure-heavy files, where figures are often worked on and corrected independently of persons paginating the Word file.

  8. #8
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    Re: Recovering from temp files

    Rajesh,

    A fair point as well- as long as youy are aware of the problems of distribution when it's finished.

    In our situation, we have a total of 20 logos, to be used in 600 templates. Once a document has been created based on a template, it may be saved anywhere, or sent anywhere.

    Even if the logo is linked to a common drive to which everybody in the org has access, people logging from laptops remotely have their network drives configured differently, so linking does not work well in our situation.

    In the situation where a document and its pictures are dynamic, it may be worth while to link pictures; then when (if) it is to be distributed (in a "final" version), have a macro create a copy of the document, but with embedded pictures replacing linked pictures. That would get over problems of pictures changing and working with overlarge documents, but would also help with distribution.

    Just a thought.
    Subway Belconnen- home of the Signboard to make you smile. Get (almost) daily updates- follow SubwayBelconnen on Twitter.

  9. #9
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    Re: Recovering from temp files

    Hi, Geoff

    A couple of thoughts to add to yours:

    Embedding, I agree, is the only sensible thing to do for templates; however, for files which are to be archived after work is completed, till the time they are ready for archival, it is best to link the pictures; and just prior to archival, one may select all the links in the Edit Links Dialog Box and click save picture in document.

    And just in case the pictures get lost for whatever reason within the documents, the pictures may be archived along with the documents.

    This is an ideal approach for a service bureau kind of operation, as also the documentation department of large corporations.

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