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  1. #1
    New Lounger
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    Multiple Page numbers in a document (Word 2002)

    I am a novice word user. This may be very simple, but I could not figure it out by looking at your archives.

    I am trying to make a policy manual out of multiple individual policy files. I want to maintain the pagination in each document (ie page 1 of 3, 2 of 3 etc.) I also want to have a master page number. How can I do this?

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    Super Moderator jscher2000's Avatar
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    Re: Multiple Page numbers in a document (Word 2002)

    You will need to insert each document into a new section. You can create a section using Insert|Break|Next

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    Super Moderator jscher2000's Avatar
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    Re: Multiple Page numbers in a document (Word 2002)

    On second thought, if you are going to have different headers and footer for each section anyway, you can calculate the master page number using something like:

    { = { PAGE } + n }

    Where you use Ctrl+F9 to insert the braces and n equals the master page number of the last page of the previous section.

    It's automating n that eludes me... and I think you don't need it.

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    Super Moderator jscher2000's Avatar
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    Re: Multiple Page numbers in a document (Word 2002)

    One last thing, the second number in 1 of 3 will need to change from { NUMPAGES } to { SECTIONPAGES }. The latter was buggy in prior versions of Word, but I think it's okay in XP.

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    Re: Multiple Page numbers in a document (Word 2002)

    In this example...

    The page numbering on the left is a simple
    Page { PAGE } of { SECTIONPAGES } in section { SECTION }
    There is a bookmark over the { SECTIONPAGES } in each section, with an appropriate name, such as Sec2Pages

    The page numbering on the right is more complex
    Page { = { PAGE } + { REF Sec1Pages } + { REF Sec2Pages } ) of { NUMPAGES } in whole document
    This field gets longer in each section, as another REF is added

    Each section is set to restart the page numbering at page 1.

    StuartR
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    Re: Multiple Page numbers in a document (Word 2002

    I tried this method and it worked for section one and section two, however, when I got to section three the numbering was off. The last page of section 2 is 7 of 44. The first page of section 3 says page 6 of 44. Section 4 also says 6 of 44. This is as far as I got. I don't know what the protocol is here, but I could attach the document if that is acceptable.

    Thanks for the help,

    Kevin

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    Uranium Lounger
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    Re: Multiple Page numbers in a document (Word 2002

    Hi Kevin:
    Take a look at HOW TO: Create Two Page-Numbering Schemes in One Document in Word 2002 for two ways of doing this. This first is with SEQ fields & the second is with PAGEREF fields.
    Hope this helps.

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    Re: Multiple Page numbers in a document (Word 2002

    The most likely reason for your strange results is that you need to update the field codes. If you copied the { REF Sec1Pages } field and edited it to replace the 1 with a 2 then it won't get the new result until you update the field code.

    But the methods that Phil has pointed you to look more rugged anyway.

    StuartR

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    Re: Multiple Page numbers in a document (Word 2002

    Phil,

    Thank you for the link. I tried the SEQ Fields method, but I am still having the same problem. The section page numbering is accurate, but the master page number changes from section to section with no apparent rhyme or reason. The individual sections were all put together by a previous employee and there are probably some codes in there which I don't understand. I will attach the document so you can see what I am working with. Any suggestions would be greatly appreciated.

    Thank you,

    Kevin
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    Re: Multiple Page numbers in a document (Word 2002

    Hi Kevin:
    You must make sure that in each section's footer, you go to the Format Page Number button on the Header/Footer toolbar. Make sure that the numbering is set to restart at 1 for each section. It wasn't done correctly in your attached document. I've redone it.

    You can show the header/footer & place the cursor in the first footer & click the Format Page Number. Then click the Show Next button to jump to the section 2 footer & check the page number & repeat these steps.
    Cheers,
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    Re: Multiple Page numbers in a document (Word 2002

    I am so confused. I tried doing exactley what you said. When I put the curser at the very begining of the footer and reformat the page number to start with one it messes up the numbering. Ever when I do it to the file that you fixed.... it changes it back to what I had before. I can't figure out what I am doing wrong.

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    Re: Multiple Page numbers in a document (Word 2002

    Hi Kevin:
    You have to format each section footer to restart numbering. Don't forget to select everything & press F9 to update the fields. If this doesn't help, attach the new file that isn't working.

    I should add that I don't have 2002. I have Word 97 at work & 2000 at home. There may be a numbering bug that I'm not aware of, but the instructions were for Word 2002. <img src=/S/question.gif border=0 alt=question width=15 height=15>

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    Re: Multiple Page numbers in a document (Word 2002

    I am getting closer. I hadn't known about how to update the field codes before (F9). Now however, everytime I update the field codes, some of my Section breaks (next page) revert to continuous section breaks and throw off the numbering. I have zipped the file and I am attaching it. I really do apreciate all of the help I am getting here.

    Thanks,

    Kevin
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    Re: Multiple Page numbers in a document (Word 2002

    I think that I finally got it. Rather than deleteing the continuous section break and replacing it with a page section break, I needed to highlight the section and change the formating in the layout menu

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    Re: Multiple Page numbers in a document (Word 2002

    Hi Kevin:
    Yes. When you delete a section break, the formatting of the following section break is applied. It can get confusing. As you delete a continuous section break that is in the middle of Next Page section breaks, the Continuous label keeps "moving up" the page.

    However, pressing F9 should not do this. Updating fields (unless it's an IF field that contains a conditional section break--a whole other topic) should not change your section breaks.

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