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  1. #1
    Star Lounger
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    Blocking off Travel Time (Outlook200/SR1)

    I have a work colleague that came up with what sounds like a simple request but we have not been able to locate anything that could fill it. He asked if there was a way of entering pre- and post-appointment travel times when creating an appointment. For example, an appointment at 10:00AM requires 30 minutes of travel to the meeting and another 45 minutes to return to the office after the one hour meeting. For a total of 2 hours an 15 minutes that an individual is unavailable for other activities. We realize that one could simply add a 30 and 45 minute appointment around the core meeting but it would be so much easier if it could all be done at once. We have searched various news groups as well as this forum and checked out a few add-ons for Outlook but nothing seems to fill the bill so to speak.

  2. #2
    Uranium Lounger
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    Re: Blocking off Travel Time (Outlook200/SR1)

    I think you have already figured out that native OL doesn't provide the capability you are looking for. One other alternative to "wrapping" travel time appointments around the appointment would just be to overlap them, which is what I do. See attachment and pardon my weird sense of humor.
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  3. #3
    Star Lounger
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    Re: Blocking off Travel Time (Outlook200/SR1)

    I like the way you think! At least its down to only two appointments! <img src=/S/clever.gif border=0 alt=clever width=15 height=15>

    I still would like something on a single form though. It just seems to be such a natural thing that I can't understand why its not there in Outlook.

    Hey, Woody, <img src=/S/king.gif border=0 alt=king width=21 height=22>

    Weren't you looking for suggestions for the next version of Office/Outlook a while back? How about this one?

    Anybody got any ideas? I did dig up something in an outlook.calendaring newsgroup that made a reference to a custom form with some VBA programming but didn't go any farther.

  4. #4
    Plutonium Lounger Leif's Avatar
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    Re: Blocking off Travel Time (Outlook200/SR1)

    Why not just create a 2hr 15min appoinment starting at 9:30 with the subject "Meeting 10:00 - 11:00"

  5. #5
    Star Lounger
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    Re: Blocking off Travel Time (Outlook200/SR1)

    Yes, that's certainly an option but I wanted something a little cleaner. An entry on the appointment compose form to enter the pre- and post- travel times and then somehow block off the times on my schedule to show unavailability for other meetings. I can visualize what I want, just not sure how to do it.

    I started looking at customizing the appointment form, however apparently one cannot add anything to the first page of that form unlike, say the Message Compose form. I suppose, using a second page is acceptable but then there's the scripting or VBA code or COM module to add the blocked out time to the calendar. That's the part I need to dig into farther.

    Anybody ever do anything like this?

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