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  1. #1
    Star Lounger
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    Bookmark references (2000/SP-3)

    Say I have two documents: one is a template containing nothing but letterhead info such as a logo, date field, salutation, etc. (Call this "Main"); the other is a document containing text for, say, twenty different letters, each letter defined as a bookmark (E.g., Ltr1, Ltr2, etc.) (Call this "Sub")

    When creating a new document from Main, I want the user to be able to choose which bookmarked text to include into the document from Sub.

    I tried the following (entered in Main) but bookmarks do not appear to work as I'd hoped.

    { ASK LtrText "Please enter the bookmark name of the text you'd like to enter" }
    { INCLUDETEXT "ServerTemplatesMasterList.doc" LtrText }

    Any help would be greatly appreciated.

  2. #2
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    Re: Bookmark references (2000/SP-3)

    Never mind. I found the answer. Here it is:

    { ASK LtrText "Please enter the bookmark name of the text you'd like to enter" }
    { INCLUDETEXT "ServerTemplatesMasterList.doc" {REF LtrText} }

  3. #3
    Uranium Lounger
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    Re: Bookmark references (2000/SP-3)

    Hi Will:
    Thanks for posting your solution. Just as an addendum, you could also use AutoText. Each letter would be an autotext entry in your template. You could even put an AutoTextList Field in the template & the user could pick the correct letter from a dropdown list.

    It depends on whether you want to change the letter after it's created or preserve it. With the AutoText, the letter would be preserved. With the INCLUDETEXT field, you could change a letter in one place, but opening a pre-existing letter would "update" the contents. OK for a manual; not so OK for an existing contract.
    Cheers,

  4. #4
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    Re: Bookmark references (2000/SP-3)

    I'm not sure how this is accomplished. How do I get the text from one document to the other?

    This sounds like the solution I would prefer (esp. the part about picking from a list using AutoTextList) but I am not adept enough in Word so need a bit of help.

  5. #5
    Uranium Lounger
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    Re: Bookmark references (2000/SP-3)

    Hi Will:
    1. Start by selecting all the text in your "sub" document & copying it.
    2. Paste it in your template. (You can start with a fresh template, if you like. I always find it's best to work with copies of templates & documents. That way, when I screw up, at least I have my originals.) <img src=/S/smile.gif border=0 alt=smile width=15 height=15>
    3. Delete all the bookmarks. You won't need them.
    4. Select all the text for a given letter (e.g. Ltr1).
    5. Click Insert/AutoText/AutoText...
    6. Change the look in box from "all active templates" to your template!!
    7. Type a name for your AutoText entry (e.g. Ltr1).
    8. Repeat Steps 4-7 for each "letter".
    9. Delete all the text that you pasted in your template & save your template. The AutoText entries are in there.

    Now you have two choices. You can simply create a new document based on that template & type "Ltr1" or "Ltr2" etc. (no quotes) & press F3. Your text will be inserted. If you want to select from a dropdown list, see How to add pop-up lists to any Word document, so you can click your way through changes in seconds by Bill Coan, MVP.

    Cheers,

  6. #6
    Star Lounger
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    Re: Bookmark references (2000/SP-3)

    Oh yes, that is very cool. Thank you so much.

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