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  1. #1
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    Contact Nicknames (Outlook 2000)

    <img src=/S/dizzy.gif border=0 alt=dizzy width=15 height=15>
    Can anyone tell me how to create a Nickname in outlook? My objective is so that when I write repeatedly to the same person from my contacts, I can merely write their initials and Outlook will automatically insert their email address. Anyone know how this is done??!!

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Contact Nicknames (Outlook 2000)

    I don't think that feature exists. Depending on the name, though, you might only need a few letters to get Outlook to recognize it. For example, if the name is John Doe, typing jo do (and then exiting the field) might be enough.

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    Re: Contact Nicknames (Outlook 2000)

    This is what I do using Outlook with Exchange Server...

    Start by typing the nickname that you want in the "To:", "CC:" or "BCC:" field of an email message. Hit tab or use your mouse to click in any other field. Wait a while.

    If the nickname contains characters that are unique to only one name in your address book (for example, since I'm the only "Hubert" in my Global Address List [GAL], if I type Hubert, it automatically resolves to my full email address), the address will automatically resolve to that unique name.

    However, if the nickname is NOT unique in my GAL (e.g., "Robert" brings up all the Bobs in my firm, the "Roberts" family and the "Robertson" family members), the proposed "nickname" will be underlined with a red squiggly line. At this point, I can right-click on the proposed nickname and all the matches in my GAL appear. I can either select one of these nicknames from the GAL or I can select "Address Book" from my right-click menu to select a completely different name.

    After you've done this once, you can just type your nickname; when you get out of the "To:" (or "CC:" or "BCC:") field, your name should resolve to the nickname (and it will appear with a dotted underline to show that the name resolved via a nickname as opposed to being a unique member of your GAL.

    Unfortunately, I do NOT know how to change a nickname once established although perhaps someone else will know how to do that. (The nicknames will be stored as a *.NICK file so you can delete all of them at once).

    Hope this helps!

  4. #4
    Plutonium Lounger Leif's Avatar
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    Re: Contact Nicknames (Outlook 2000)

    >> Hit tab or use your mouse to click in any other field. Wait a while.

    Or just hit Ctrl_K . . .

  5. #5
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    Re: Contact Nicknames (Outlook 2000)

    Ctrl-K is a handy shortcut for activating your address book (which I had forgotten) but does not (at least in my testing) create a nickname. In my testing, the nickname only gets created if I wait for the red squiggly line and right-click.

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    Re: Contact Nicknames (Outlook 2000)

    One thing you can do to create a "nickname" by creating an uniquely named Personal Distribution List in your list of Contacts, and add the 1 person to this list. And then move CONTACTS to be the first address book viewed when sending mail (under Tools -> Services -> Addressing Tab) so it resolves this name first.

    This works nice, except when you go to another computer and try using your "shortcut" name (which this computer doesn't have Contacts listed first), and you misaddress an email to someone with the same name within your company.... Doh....

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    Re: Contact Nicknames (Outlook 2000)

    Hi vivaquero

    I realise this is a bit late, but if you're still interested, Microsoft Knowledge Base Article number 245421 is helpful.

    Hope that helps
    Dale

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