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  1. #1
    5 Star Lounger
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    License Compliance

    <P ID="edit" class=small>(Edited by carbonnb on 15-Feb-03 12:17. To add a couple of things I forgot to add and didn't realize until I hit post. [doh])</P>I have me asked to ensure a PC (Win2K I believe) in the office of the complex I live in has completely legal software installed on it and rebuild it if necessary to maintain compliance.

    Here is what I think I need to do it. Can you look over my list and point out anything that I may have missed:

    All Passwords (Especially the main admin password)
    All Certificates of Authenticity from MS software
    All License agreements for the software
    Original Media for the software
    Serial Numbers and CD Keys, as appropriate
    All hardware manuals
    All media for the hardware drivers

    I will be using Belarc Advisor and Aida32 to gather the system info and license info that I can before I start out.

    Am I missing anything? Or is there anything that anyone can thing of that I may be missing?

    Thanks for any input.
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  2. #2
    3 Star Lounger
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    Re: License Compliance

    Don't know a lot about this issue (not sure that i WANT to!!), but there have been a number of radio ads running here in Seattle about becoming compliant. I ran a quick google search, and came up with this PC Audit which you might be interested in. There are probably others....
    kip

  3. #3
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    Re: License Compliance

    If this is likely to be a regular event, read the story below about a business solution to see if you might be able to adapt any of it for your needs. If it's a one off, then I suggest you go for minimum effort, with guaranteed compliance - a rebuild. Just use the legal source materials you've gathered, as per your list. I'd also be inclined to check if all the apps are needed before starting.
    <img src=/w3timages/blackline.gif width=33% height=2>

    In a past life I was responsible for this sort of thing in mid-sized business. It started off with adhoc compliance checks on individual PCs, as deemed necessary. It soon became obvious that this approach would need a minor army to manage.

    Then I found a product called PC Auditor (?) to track SW changes. That helped with the monitoring, but each deviation still needed checking, and/or correcting. The army shrank to a small strike force. That still seemed like overkill.

    Time think about why compliance was needed. The overt reason was to prevent legal action. The underlying pragmatic reason was to manage the PC resource effectively. That is minimise maintenance and support needs.

    The long term solution was somewhat bureaucratic and political, but effective. With help from the Human Resources and Legal guys, we added bits on compliance to the company Policies & Procedures manual, and the IS Standards. The policy showed that compliance was mandated. The procedures showed that sufficient steps were taken to enforce compliance. The standards defined compliance.

    The end result was standardised PC configurations, with strictly limited exceptions documented as needed. Automated regular (quarterly) scans of configs over the LAN. Any non-compliant configs were rebuilt from a master, with minimal effort.

    Of course, it was still possible for a user to "hide" games and other non-compliant apps, during the scans. But if sprung, they were in serious poo.
    <font face="Comic Sans MS" color="blue">TimOz</font>
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