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    Bates Numbering (Word XP)

    How can you do bates numbering in word???

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    Re: Bates Numbering (Word XP)

    Hi LizardLips,
    I've never used Bates Numbering, so I had to find a description of it before I could reply.

    The nearest I can get to this in a Word field is a combination of the Revision # and Page #. Problem is, Word updates the Revision # every time the document is saved. Versioning would be more useful, but you can't access the Version # in a field.

    What I came up with is the following field:
    {QUOTE{
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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    Super Moderator jscher2000's Avatar
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    Re: Bates Numbering (Word XP)

    There is a thread on this board about merging to numbered labels that then would be printed and affixed to documents. The Lounge also has had multiple discussion of how to set up a template to assign incremental numbers to new documents (they were invoice numbers, to be specific). Do either of these sound helpful? If not, what exactly are you trying to do?

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    Re: Bates Numbering (Word XP)

    If you are trying to number each document sequentially as you print it, I copied a macro tip from somewhere (so I don't know who I should credit).

    Using Sequential Document Serial Numbers
    If you have a need to create serial numbers in your documents and they are very simple in nature, you can do so using a macro. This approach to serial numbers is great if your serial numbers are sequential (1, 2, 3, etc.) or regular in their incidence (3, 5, 7, etc.).
    <pre>Sub MySerial()
    Dim rngSerialLocation As Range
    Dim intSerialNum As Integer
    Dim strSerialNum As String
    Dim docCurrent As Document
    Dim intNumCopies As Integer
    Dim intCount As Integer

    ' set ref to current active doc
    Set docCurrent = Application.ActiveDocument
    ' set ref to the bookmarked serial number
    Set rngSerialLocation = docCurrent.Bookmarks("Serial").Range

    ' get the starting number
    intSerialNum = Val(rngSerialLocation.Text)
    ' get the number of copies required
    intNumCopies = Val(InputBox$("How many Copies?", "Print Serialized", "1"))

    For intCount = 1 To intNumCopies
    ' print the document
    docCurrent.PrintOut Range:=wdPrintAllDocument
    ' increment the serial number
    intSerialNum = intSerialNum + 1
    ' put into formatted version
    strSerialNum = Format(intSerialNum, "00000")
    ' stuff into proper place
    rngSerialLocation.Text = strSerialNum
    Next intCount

    ' reset the bookmark, since the updating procedure
    ' wipes out the old one
    docCurrent.Bookmarks.Add Name:="Serial", Range:=rngSerialLocation

    End Sub</pre>

    You need to make sure that your document contains a bookmark named Serial. This bookmark should reference the serial number in your document, as you want it to appear in the first printed document. (When you are through running the macro, you can save the document and the serial number will be ready for the next time you want to use it.)

    In addition, the macros make a couple of other assumptions. First, it is assumed that your serial number consists primarily of some numeric value that changes with each iteration. You can you can modify the incrementing of the serial number, as well as its formatting, in the For...Next loop within the macro.

    There is another technique that you can use if you are printing a single document that you want numbered sequentially. The technique is to use a table with your numbers in it & save that document as a datasource for a mail merge. Then use your target document as a main document & put the <<Mergefield SerialNumber>> in it. Then just do a merge.

    On the other hand, if I've misunderstood what you want... <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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    Re: Bates Numbering (Word XP)

    Is there any chance you'd be able to go in a different direction than Word? I ask this because we use ExhibiTag for WIndows, which creates a little database on the PC and "remembers" various series of Bates labels, so our sec'y./paralegals can go back and run more labels for a particular matter. There are all sorts of formatting options, prefix possibilities, etc. We tried to go the Word route, but it just wasn't feasible.

    Good luck!

    Anne

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    Re: Bates Numbering (Word XP)

    We got it... Thanks for all your help. We had purchases the Softwise Macro Suite and it had a really easy way to do Bates numbers.

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    Re: Bates Numbering (Word XP)

    Lizard Lips: I have a template that I will send to you. I can't figure out how to attach it to this reply so I'll need your email address. It makes it very easy to create labels with the Bates numbers on them and allows for the case name if that is needed.

  8. #8
    Plutonium Lounger
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    Re: Bates Numbering (Word XP)

    You can't attach a .DOT file, but you can zip it and then attach the .ZIP file to your post.

    StuartR

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    Re: Bates Numbering (Word XP)

    I see that you already purchased a program for this numbering but I am sending you my template anyway. Give it a try and let me know what you think. I didn't create it. I got it from someone else.
    Attached Files Attached Files

  10. #10
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    Re: Bates Numbering (Word XP)

    Thanks, Stuart. I zipped it up and sent it to Lizard Lips.

  11. #11
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    Re: Bates Numbering (Word XP)

    Thanks so much. That program works great. I will save it for the future or for personal use.

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