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  1. #1
    2 Star Lounger
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    Small size for plain text file (Word 2000 9.0.6926 SP3)

    Is there any way to reduce the size of a Word file, containing nothing more than just a few lines of text? If I save as a Word file, a file comprising one sentance, will be some 20k in size, whereas if I save it as a .txt file, it will be 1k.

    Drive space is not so much a problem as the time taken to run the backup, with hundreds of these files!

    Regards
    Will

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  3. #2
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    Re: Small size for plain text file (Word 2000 9.0.6926 SP3)

    Word documents contain a lot of extra information apart form the plain text of the document, for example style definitions. Even a completely empty document carries all this overhead; that's why the file size never gets below a certain minimum, and this minimum tends to get higher with each new version of Word.

    You can store your documents in a WinZip archive; this reduces the size by 25% to 90%, depending on the document. But of course, it takes time to store and retrieve the document.

  4. #3
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    Re: Small size for plain text file (Word 2000 9.0.6926 SP3)

    Being uncertain of the purpose of these files, I don't know if this solution is appropriate. If you save them all (their content) as text files (*.txt) using a text editor like Notepad, then rename them with the .DOC extension, you'll have the small file sizes as well as the ability to open them in direct in Word. Resaving in Word though will recreate the problem you had in the first place.

    Alan

  5. #4
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    Re: Small size for plain text file (Word 2000 9.0.6926 SP3)

    Although it's true that saving as a text file and then changing the extension to .doc will result in a small file size, while being able to open the file directly in Word, you will lose all formatting - text files don't store character and paragraph formatting, page layout, etc.

  6. #5
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    Re: Small size for plain text file (Word 2000 9.0.6926 SP3)

    The Word 2 format might be a good compromise. It can store all the simple formatting (styles, fonts, simple tables, footnotes ...), and needs about 2kBytes minimum file size.

    Any file usually needs at least 4 kBytes on the hard disk, so it wouldn't need more space as plain text format.

    On the other hand, I wouldn't worry about the fact that a Word document "wastes" 19 kByte: You still could save millions of them on today's hard disks.

    <img src=/S/cheers.gif border=0 alt=cheers width=30 height=16> Klaus

  7. #6
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    Re: Small size for plain text file (Word 2000 9.0.6926 SP3)

    Thanks all for some useful suggestions.

    Will

  8. #7
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    Re: Small size for plain text file (Word 2000 9.0.

    When you create a New Word Document from Explorer's right-click menu, Windows simply makes a copy of the file WINWORD8.DOC in the folder C:WindowsShellNew. Word is not started at all. This file was created using Word 97 (I think, the file on my Windows XP PC is dated August 1, 1997)

  9. #8
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    Re: Small size for plain text file (Word 2000 9.0.

    You are right, of course. I made a copy of my monthly expenses Excel Workbook and called it WINWORD8.DOC. That wasn't too smart, but it was fun. Then I created a new text document, 0 KB, and called it WINWORD8.DOC. That was better! Now I need to find a new use for this snippet/trick.

  10. #9
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    Re: Small size for plain text file (Word 2000 9.0.

    FWIW I noticed today (WinXP/OfficeXP) that when I right-click in Explorer and elect to create a New Word Document, the file is instantly created with 11K. Instantly, as in, I find it hard that Word even got a whiff of it, it happens way too fast.

    To open/close it with Word leaves it at 11K.

    To open, type 1 char, and close it boosts it to 22K.

    It looks as if Explorer assigns it 11K of space, and Word only cares about space once Word has actually done something in there.

    (later) this also suggests that for those people who still think that disk space is a problem, or who want to reduce clutter, trawling for 11K DOCs would make sense.

    (later still) I frequently save a Notepad or plain text file as *.DOC, (e.g. a redirected command line DIR command's output) so that if ever I decide to do some real work on it, I can double-click it into Word. At that time I will start paying rental on 22K of disk instead of 1K.

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