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  1. #1
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    Update a doc due to changes in content of template (Word 2002 / SP-2)

    Some of the content data, but none of the styles, of my letterhead template has changed. How can letters already opened from the old template version be easily updated to the newer version of the letterhead template?
    Thank you
    Norman

  2. #2
    Super Moderator jscher2000's Avatar
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    Re: Update a doc due to changes in content of template (Word 2002 / SP-2)

    Unfortunately, there is no "easily": the "content" of the template is duplicated into the document only when you first create it, and there's no automatic, one-click way to update it. Depending on the number of documents, and the complexity of the changes, it might or might not be worth building some automation to duplicate the changes into the existing documents.

  3. #3
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    Re: Update a doc due to changes in content of template (Word 2002 / SP-2)

    Here is a possibility, although it is not without problems. If the text of your letterhead has changed AND it is in a unique style that only appears in the letter head AND the text to be changed is contiguous, you might be able to do a Find/Replace & put that in an AutoOpen macro.

    e.g.
    Company Style for all the following:
    Company Name
    Old Address
    Old city, state zip

    You could record a macro that changes:
    Without wildcards

    Find box: Old Address^pOld city, state zip
    & you must put the Company Style in the find box (from within the Find dialog box, go to Format/Style/Company style).
    Replace Box: New Address^pNewCity state zip

    Then change the name of the recorded macro to

    AutoOpen()

    & save it in a template that you will use to open your letters. You could then open & change all your letters, depending upon how many there are. Then you can either delete the macro or the special template. If all your letters are in one folder, I think, but am not sure, that someone may have a macro that will open, close, & save changes each of the files in a single folder.

    Hope this helps.

  4. #4
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    Re: Update a doc due to changes in content of template (Word 2002 / SP-2)

    Thank you for the suggestions. There are many documents being generated by a number of staff in a law office. Also the documents only need to be changed if a document has to be used again.
    Your ideas have suggested to me that saving the changes in Auto text and making that available to all users through a global template is probably the easiest way in this office.
    Thanks
    Norman

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