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Thread: Copying normal

  1. #1
    MCARYL
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    Copying normal

    I am a word novice. Stumbled on this site tonite while reading a Word manual. I have thoroughly customized my toolbars, hotkeys, autotext etc. on my machine at home. Want to take this homework to then office. I hear that all this stuff is stored in normal.dot. I copied normal.dot to a floppy Friday, but Windows would not let me copy the normal.dot file to my drive. Said somehting about I cannot access the drive. How does one take all of customization from one computer and copy it to another so they work alike? I know that Microsoft has a site for copying my configuration. I uploaded my configuration to the site but now cannot access it. How does one do this. Any help greatly appreciated.

    Mike Caryl

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    Re: Copying normal

    Hi Mike,

    Have a look at this post by Phil Rabichow.

    Gary

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    Uranium Lounger
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    Re: Copying normal

    Hi Mike:

    If you cannot access your drive at work, it could be that you are on a network & your administrator has prevented you from doing so.

    If so, check with your administrator.

  4. #4
    Silver Lounger Charles Kenyon's Avatar
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    Re: Copying normal

    Hi Mike,

    Different things are in different places. AutoText is stored in templates (Normal.dot by default). AutoCorrect entries are stored in one or more .acl files (except for formatted AutoCorrect which is stored in Normal.dot).

    Keyboard customizations, toolbars, etc. will be in templates, again, probably Normal.dot if you didn't know enough to put it somewhere else.

    For AutoCorrect entries see <A target="_blank" HREF=http://www.mvps.org/word/FAQs/Customization/ExportAutocorrect.htm>How can I import and export all my AutoCorrect entries, so they can be transferred to another machine?</A> on the Word MVPs site.

    What follows was my answer to Ann on how to move her items from Normal.dot. My recommendation was to move them to a global template.

    To move your macros (and custom toolbars) to a global template,

    The simplest way is to open the template or create a new document based on the template. If you don't already have a global template, go to File => New and click "New Template" in the bottom right corner of the dialog box. Select blank document. You can use this document to keep notes on what you have done if you want. Save it using a name like "MyGlobal.dot." Don't close it.

    Use the Organizer:
    (Tools => Templates and Add-Ins... => Organizer (button) => Macro Project Items (tab)) to move it.

    Probably, the macros will be in the Macro Module "New Macros." in Normal.dot. If you already have a Module named "New Macros" in your template, rename it for now so you can copy the Module from Normal.dot to your template. If there are other modules in Normal.dot you want to copy those as well.

    Then close the Organizer and save your template.

    Use the VBA Editor (Alt-F11) to look at the New Macros module in your template (not the one in Normal.dot). You should be able to spot the macros that you use. Delete any other macros and Ctrl-S to save your changes to the Template. If you already had macros in your template and had to rename "New Macros," double-click on that module. For now, you will want to move all the macros to your new "New Macros" module. Then right-click on the Module that used to be "New Macros" and remove it. It will ask you if you want to export first; answer: No. With your insertion point back in the New Macros module of your template, press Ctrl-S to again save your template.

    Then double click on the Module "New Macros" in Normal.dot and delete the macros that you transferred to your template. Ctrl-S to save your changes to Normal.dot.

    If you have toolbars that you want to move, copy those as well, after you have copied any macros that the toolbars call. Styles won't do you much good in a global template. If you need to move those as well, write back and we'll get into it.

    Save and close your global template.

    For toolbars,
    Open a new blank document. Tools => Customize => Toolbars (1st Tab) and check your toolbars. Right-click on the selection and rename it xxx Old Toolbar. (We are doing this before deleting it. Want to check if new toolbar works and can't really do that without changing the name.) Close the Customize dialog box.

    Create a new document from your template. File => New... Check to see if your toolbars and macros function the way you want them to. Type something in the document and then close it without saving it. You should be prompted as to whether your want to save the changes made to MyGlobal.dot. Answer "Yes."

    Assuming that your toolbars and macros function properly, you can now use Tools => Customize (this time customizing Normal.dot) to delete "Anne's Old Toolbar." Quit Word and save your changes to Normal.dot.

    Next time, when you create a toolbar using the Customize command under the Tools menu, or Tools = Macros... to record a macro, check to make sure that it is being saved in the template that will be using it rather than in Normal.dot. Likewise, make sure that any changes you make to that toolbar or macro get saved in the template.

    This way, if you pass your template on to someone else, they will have the benefit of your toolbar and macros.

    You must have hit a hot button for me on this. Whew! <img src=/S/doh.gif border=0 alt=doh width=15 height=15>

    See: <A target="_blank" HREF=http://www.addbalance.com/usersguide/templates.htm>Template Basics</A> (www.addbalance.com/usersguide/templates.htm) for more on templates (user and workgroup), global templates and Normal.dot.

    Anne didn't mention keyboard customizations, though. For those, you will need a special tool: the keyboard shortcut organizer. I believe there's a link to it in my article on templates, but right now I'm too tired to look for it.

    Also not mentioned was toolbar and menu customizations to the built-in toolbars and menus. The Organizer can't handle these unless you were careful in crafting them. Specifically, it won't copy customizations made to the built-ins. To work around this, you need to make your own shadow menus (custom menus on custom toolbars).

    If you are going to make a change to the Format toolbar (say you want a Fonts submenu that just branches to different options rather than calling up a dialog box) you create your own menu toolbar (MyMenus) and put a custom menu on that toolbar named MyFormat. On the MyFormat menu build the submenu that you want on your built-in Format menu. Then within your global template, copy (Ctrl-drag) that submenu to your Format menu. Likewise for any other modifications. Note that MyFormat menu is not putting the Format menu on the MyMenus toolbar, but rather building a new menu on that toolbar, otherwise, you are just customizing the built-in.

    You can use the Organizer to copy your custom toolbars.

    Anyway, once you have all this stuff in your global template(s), you simply copy the global template to a new computer and all of the customizations come along.

    Hope this helps.
    Charles Kyle Kenyon
    Madison, Wisconsin

  5. #5
    MCARYL
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    Re: Copying normal

    Chuck

    My ignornce of Word is big. I copies the normal.dot file to a floppy and then copied it into my windows/appl data/microsoft/templates folder. it did not work. I will look at your post and see if I can find my may thru this. Whatever happened to office's Save my settings wizzard? I have saved my settings but I can find no where where they can be retrieved from another computer.

    Mike Caryl <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

  6. #6
    Silver Lounger Charles Kenyon's Avatar
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    Re: Copying normal

    Separate issue:

    When saving to floppies, do it from Explorer, not from Word! One of the primary ways to corrupt (break) a Word document is using a floppy within Word.

    Word stores Normal.dot in different locations depending on:
    1) the operating system
    2) the user profile in that operating system
    3) the version of Word
    4) settings in the file locations options

    Although you may have stored Normal.dot in the same place as you found it on your home computer, that may have nothing to do with how Word works on your work computer. If you take a look at
    Tools => Options => File Locations (tab)

    Find out where User templates are stored. To see the full path click on the "Modify" button -- but don't modify anything!

    Hope this helps,
    Charles Kyle Kenyon
    Madison, Wisconsin

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