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  1. #1
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    Message Sensitivity (Outlook 2k)

    I would really like a description of the message sensitivity levels in Outlook, (Personal, Private, Confidential). I believe that one prevents editing of a received message, and another prevents visibility of the message in a delegate's view of a folder. Have searched my Office 2k manuals, and the online help without success?
    David P - The Truth Is In Redmond

  2. #2
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    Re: Message Sensitivity (Outlook 2k)

    Below is a summary from our knowledgebase. It didn't copy and paste all that well (it was in a table) but should be of some use.


    Message




    Personal
    If the recipient displays the Sensitivity column in the main Outlook window, the item's label is Personal.
    When the recipient opens the message, the following text is displayed at the top: Please treat this as Personal.
    The recipient can reply to or forward the message (including automatic forwarding using rules) and edit its original content. The recipient can change the sensitivity setting before forwarding the message.
    The following applies to Exchange Server users:

    Delegates or anyone given permission to access the owner's Inbox folder can see messages that have the Personal setting.


    Private
    If the recipient displays the Sensitivity column in the main Outlook window, the item's label is Private.
    When the recipient opens the message, the following text is displayed at the top: Please treat this as Private.
    The recipient can reply to or forward the message (including automatic forwarding using rules) but cannot edit its original content. The recipient cannot change the sensitivity setting before forwarding the message.
    Note If the recipient uses Word as their e-mail editor, they won't be able to open attachments to the message. To open attachments, they can temporarily turn off Word as their editor.

    The following applies to Exchange Server users:

    Delegates or anyone given permission to access the owner's Inbox folder cannot see private messages. See "Give a Delegate Permission to See Private Items" to change this default.


    Confidential
    If the recipient has the Sensitivity column displayed in the main Outlook window, the column displays the label Confidential.
    When the recipient opens the message, the following text is displayed at the top: Please treat this as Confidential.
    The recipient can reply to or forward the message (including automatic forwarding using rules) and edit its original content. The recipient can change the sensitivity setting before forwarding the message.
    The following applies to Exchange Server users:

    Delegates or anyone given permission to access the owner's Inbox folder can see messages that have the Confidential setting.

    Meeting requests, Appointments, and All Day Events
    Private
    Your calendar displays an icon that looks like a key next to the item.
    When you print your calendar, you can hide details of private meetings, appointments, and all day events: on the File menu, click Print, and then select the Hide details of private appointments check box.
    The recipient can reply to or forward a meeting request (including automatic forwarding using rules) and edit its original content. A recipient cannot change the sensitivity setting before forwarding the message.
    The following applies to Exchange Server users:

    Delegates or anyone given permission to access the owner's Calendar folder cannot see private meeting, appointment, or event details on the calendar, but the calendar will show the time as unavailable. See "Give a Delegate Permission to See Private Items" to change this default.

    Contacts
    Private
    If you display the Sensitivity column in the main Outlook window, the item's label is Private.
    If you forward the contact, the recipient sees the following text at the top of the open message: Please treat this as Private. The recipient can open the embedded contact, which remains marked as private.
    If you forward the contact as a vcard (virtual business card), the recipient sees the same message as listed previously. However, if the recipient wants to keep the vcard file private, they need to open it and then select the Private check box at the bottom of the window.
    The following applies to Exchange Server users:

    Delegates or anyone given permission to access the Contact folder cannot see private contacts. If a birthday or anniversary date is entered for the contact, others won't see the dates when they view the folder owner's calendar. See "Give a Delegate Permission to See Private Items" to change this default.

    Tasks
    Private
    If you display the Sensitivity column in the main Outlook window, the item's label is Private.
    If the task is assigned to someone else, the assignee cannot change the Private status.
    The following applies to Exchange Server users:

    Delegates or anyone given permission to access the owner's Tasks folder cannot see private tasks. See "Give a Delegate Permission to See Private Items" to change this default.

  3. #3
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    Re: Message Sensitivity (Outlook 2k)

    THANK YOU. I had a rough idea of the three categories, but have never been able to find it out in print. This is really helpful
    David P - The Truth Is In Redmond

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