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Thread: Email.dot

  1. #1
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    Email.dot

    There was a <A target="_blank" HREF=http://www.wopr.com/cgi-bin/w3t/showflat.pl?Cat=&Board=out&Number=9086&page=&view= &sb=&vc=1>recent discussion</A> where another beleagured lounger was trying to figure out why he couldn't change the default font of his e-mail messages to 10pt font from the seemingly etched-in-stone 12pt. I am having a similar problem, and although it looks like David's quest went unfulfilled, I just can't believe there isn't a good answer out there. <img src=/S/exclamation.gif border=0 alt=exclamation width=15 height=15>

    Here's my situation. I use Outlook 2000 on a Windows 98 OS with IE 5.5 and Word 2000. I use HTML for some business-related messages, and prefer the Tahoma font. My default font in normal.dot is Tahoma. When I create a new HTML message in Outlook, the body of the message always starts in a mysterious "Keely Dunn" style which uses Arial.

    I followed <A target="_blank" HREF=http://www.wopr.com/cgi-bin/w3t/showthreaded.pl?Cat=&Board=out&Number=9095&page=&v iew=&sb=&vc=1#Post9095>Mary J's suggestion</A> to open up the email.dot template and change the font there, save the changes and that should do the trick. Hmmm. When I open either version of email.dot (one of which is in c:/program files/microsoft office/office, the other in the same path but subfolder .../1033), they both start out using the Normal style, which properly uses the Tahoma font. When I browse through the styles, there is no "Keely Dunn" style.

    Thinking I could override it, I thought I'd get clever and CREATE a style in both templates (since I have no idea which one OL is using) named "Keely Dunn" and assign the desired font to it. No dice. Even when I start in Word, use File | New... and select Email Message in the general tab, I get the same Arial font.

    You've got to start suspecting that there's another template out there that OL is using instead of the obvious templates. Or is it something else? <img src=/S/shrug.gif border=0 alt=shrug width=39 height=15> I don't get it, but I know there's a genius out there that does. Please share!

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    Super Moderator jscher2000's Avatar
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    Re: Email.dot

    I don't use Word as my editor, but on the theory that Microsoft sometimes tries to protect you from yourself, what happens if you unchecked the Use Word checkbox on the mail format tab and popped up the Font dialog?
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    Re: Email.dot

    look in tools > options > template and addins when composing email. are there any templates referenced? Does this rogue style exist in your normal template?

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    Re: Email.dot

    Thanks for your reply, jscher2000. Unfortunately, deselecting Word as the e-mail editor leaves me without my very powerful AutoCorrect and AutoText modifications, which would multiply my e-mail time exponentially. As it is, those settings are to a completely different font altogether.

    MaryJ, I wasn't able to find the Templates and Add-Ins button you described (sorry, I'm in IMO mode). But it did lead me to the OL2000 Help, and when I entered "template" in the index section, I found an entry for "Change the Look of Word e-mail messages". It deals with themes, but actually did the trick for me as well. It reads as follows:
    <hr>1. In Microsoft Outlook, open a new message by using Word as your e-mail editor.

    2. In the new message, on the Tools menu, click Options, and then click the General tab.

    3. Click E-mail Options.

    4. Click the Personal Stationery tab, and then click Theme.
    <hr>
    From there on in, it describes changing the Theme of your message. But I spied the setting for new message fonts, and the rest, as they say, is history. See the attached picture of the dialog below.

    I still don't know why this managed to change the email template, but now HTML messages appear in the "Keely Dunn" style but in Tahoma. I'm still listening if anyone can explain what the email.dot template refers to (new plain-text messages only?) and where this HTML message template is.

    Regardless, I'm now a happy girl. <img src=/S/joy.gif border=0 alt=joy width=23 height=23> Thanks for the hint, MaryJ.
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    Re: Email.dot (NOT)

    I don't believe ol2k uses email.dot at all - i've entered text in my template and it doesn't appear in messages. I reckon it's all just the normal.dot plus those font option settings discussed previously.
    As far as my mystery html reply template issue, raised in january & ref'd by Keely above, I was starting to lose faith in the great lounge, but
    I've solved it!
    My fonts were ok when I was sending NEW messages.
    My problem occurred when REPLYING or FORWARDING messages.
    Because I'm replying to someone else's html message, my message uses the incoming message as the style source!!!!
    It's so obvious now I see it.
    Hence I've fixed my funny signature by defining my signature style to be based on "no style".
    The fact that the prevoius message header gets fully justified is too bad - serves the original author for using justified normal style!
    THANKS AGAIN LOUNGERS
    Thanks to Keely for getting this back on the agenda to sort out!
    Many thanks all.

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    Re: Email.dot (NOT)

    it's supposed to when you use word as the editor - but i've heard a couple of others question it too. I don't use word as the editor so i wouldn't know. <img src=/S/grin.gif border=0 alt=grin width=15 height=15>

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    Re: Email.dot

    My question is along the same lines. I want to change the default style from Paragraph to Normal when I use a Stationery. I'm having no trouble using the fonts I want to use.
    Also, an unrelated but Outlook question: How can I get the names in my personal address book to be alphabetized?

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    Plutonium Lounger Leif's Avatar
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    Re: Email.dot

    Re: How can I get the names alphabetized:

    Tools | Services | Personal Address Book | Properties
    Select the 'Show names by..' you prefer.

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    Re: Email.dot (NOT)

    Just a follow up to David's comments:

    David and I traded some e-mails experimenting with the whole styles issue in HTML. I found that David's text with the Normal style would reflect my Normal - and appear in Tahoma. Likewise, my text in Normal when viewed by David would reflect his Normal style.

    In order to meet my objective, which is to achieve a uniform look to my HTML messages, I have gone back and edited all of my e-mail signature Autotext entries and ascribed the "Keely Dunn" style to all of them, as that style is in no way tied to Normal from what I can tell.

    I hope that helps others trying to use the HTML format effectively!

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    Re: Email.dot

    I had already looked at that which only seems to determine whether you view people by First or Last Name. It doesn't seem to have any effect on the fact that they seem to appear in the order in which I added them to my address book instead of in alphabetical order. I'm using o2k on NT 4.0 Workstation in a corporate setting with Exchange Server. The Personal Address Book resides locally though (I think) so the Exchange Server shouldn't have anything to do with it.

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