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  1. #1
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    Hidden text that prints (2002)

    A colleague is sharing newsletter duties with me. She creates the draft and sends it to me, and I make some modifications before printing. She uses Publisher 2000, and I use Publisher 2002. Here's the problem: In the version that I printed, some text appeared that was not visible on the screen. When I saved the document in 2000 format, the hidden text still shows up when I print, but doesn't on my colleague's printer. Maybe it's a printer problem??? I use an HP LaserJet III; she uses something newer. I don't know how to select the excess text or make it visible so that I can delete it. I don't know what to call it so that I can look it up in the online Help. Can you give me some guidance? I'd like to attach the 2002 document, but it's 200K and that's too big according to the rules.

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    Re: Hidden text that prints (2002)

    Hi Betsy,

    If you could zip the file, or delete stuff that doesn't affect the problem, it might be small enough to post. That way someone might have a better chance at solving the problem.

    Cheers
    Cheers,

    Paul Edstein
    [MS MVP - Word]

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    Re: Hidden text that prints (2002)

    DUH! Of course I can zip the file. Here it is! The problem of hidden text on screen that appears when I print occurs on the second page in two places.
    1. Up near the top, under the column headings in the table. You might be able to tell that the hidden, unwanted text is in a serif font, and the table, wanted text, is in a sans serif font.
    2. At the bottom, where the unwanted stuff is in the lower, right cell of the table and leaks off into the center of the lower section.

    Thanks for any help you can offer.
    Attached Files Attached Files

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    Re: Hidden text that prints (2002)

    Hi Betsy

    I opened the file in Publisher XP and printed it and I couldn't see anything remiss ie what printed was what I saw on the screen. In the "Good questions generate good specifications" sections the para starting "Few of us...." is in a serif font as is the following sentance then the headings and example questions are san serif with nothing that appears out of place.

    Mind you my PubXP doesn't appear to have a hidden font capability so I am not sure how it could have been generated in the first place. Was the text imported from Word or another version of Publisher?

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    Re: Hidden text that prints (2002)

    It might be items that are moved in the working area outside the pages. Especially when you work on a one page sheet moved the item next to the page into the working space and then have a double page. (eg In a booklet page 1 and than double pages 2 and 3)
    When the two page layout cover any of the items in the working space for the one page it will print the items.
    <img src=/S/gramps.gif border=0 alt=gramps width=20 height=20> <font face="BrushScript BT"> Cees </font face=brush>
    <img src=/S/flags/Australia.gif border=0 alt=Australia width=30 height=18> <img src=/S/flags/Netherlands.gif border=0 alt=Netherlands width=30 height=18>

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    Re: Hidden text that prints (2002)

    Thanks. You may be right about how the extra text got there. I think it's "left over" from edits by my co-author that somehow got covered up and not deleted. My question remains -- how do I get rid of it?

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    Re: Hidden text that prints (2002)

    Thanks for your reply. In my printed version, the "hidden text" at the top appears right under the column headings, Tactic and Productive questions. It's in a serif font, but smaller than the rest of the content text. Here's the part I can read: "These questions are only a start; you will generate many more as you interview users and experts." And then there's another line on top of the first of the tactic-question examples. Something similar is going on at the bottom of the same page.

    The original came to me in Publisher 2000 format, and I have 2002. The hidden text appears when I print from either version (I have it saved as 2000 and 2002 under different names.) The articles might have been imported from Word. I could find out if that would help me eliminate the unwanted text.

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    Re: Hidden text that prints (2002)

    Hi Betsy

    I have printed off your 2nd page again and there is no sign of anything reading anything like "These questions are only a start; you will generate many more as you interview users and experts." .

    Have you tried doing a "Save As" and giving it a different name to see if it persists?

    Otherwise I think I would start a new file and copy over the elements one by one until you find the one that causes the hidden text to print. I know how frustrating these probs are - don't give up I am sure there will be a workaround even if we never discover what caused the original problem.

    Regards

  9. #9
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    Re: Hidden text that prints (2002)

    I'll try another "Save As" and see what happens with a new name.

    Also, I bought the Dummies book for Office 2000 for Windows. It contains two chapters on publisher, and one of the lists of buttons and commands might have the answer for me. I'll let you know when I try it.

    BTW, saving the file in PDF eliminates the extra text! But that method introduced some lines around graphics that aren't there in the Publisher version. Never a dull moment!

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    Re: Hidden text that prints (2002)

    Betsy,

    Have you tried running Tool / Design checker, this might show you the hidden text to delete.

    The only other way out is to move all data from your page to the working space. The text under than should show up for deletion.
    <img src=/S/gramps.gif border=0 alt=gramps width=20 height=20> <font face="BrushScript BT"> Cees </font face=brush>
    <img src=/S/flags/Australia.gif border=0 alt=Australia width=30 height=18> <img src=/S/flags/Netherlands.gif border=0 alt=Netherlands width=30 height=18>

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    Re: Hidden text that prints (2002)

    Betsy:

    I can't open your attachment, as I don't have Pub 2002, however, one way fo find objects that are 'underneath', and thus hidden, is to use the TAB key repeatedly to cycle round all objects, taking care you are not inside a text frame. (Use SHIFT/TAB to go backwards.) When you see selection handles that don't seem to surround anything visible. press F6 to bring it to the front.

    Tony.
    Regards,

    Tony
    [s] [/s]
    www.SylviArtist.com

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    Re: Hidden text that prints (2002)

    Ah Ha! I figured out the hidden text problem with a little help from the "Dummies" book (Office 2000 for Windows). The "Bring to front-Send to back" set of commands let me see the text that was causing the problem. Deleting it worked. Yipee, I'm in business again.

    Also, your suggestion about moving text out of the way is a good idea -- when I figure out what the "working space" is! There's lots to Publisher that I have yet to discover.

    I did run the Tools-Design Checker and got no help from that.

    Thanks to all who contributed ideas to solve this problem.

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