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  1. #1
    New Lounger
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    MS Word template (Word 97 SR-1)

    I have a template which we have installed onto our network.

    The template is used to lay out various training documents and also has an attached .txt file which contains information about the dififerent modules/documents in the course. The .txt file may be updated by a user if new document info is added.

    At present, only one user seems to be able to use the template at a time.

    Can a template have multi-user capability, given the potential for updating the .txt file, or do I need to install the template on each individual PC? (The PCs are all running on Windows XP and are attached to a Windows NT network.)

  2. #2
    Plutonium Lounger
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    Re: MS Word template (Word 97 SR-1)

    Multiple users opening documents based on the same template (located on the network) shouldn't be a problem. Users only need read accessto a template to be able to create new documents or open existing documents based on the template. But if all users are supposed to be able to add document info to the text file, that is a potential cause of conflict - what if two users try to update the text file at the same time?

    The easiest "solution" is probably to give only one person the right to update the text file.

    An alternative would be to put the document info in a table in a small Access database. Access is a multi-user system. Users don't need to have Access, you can use ODBC to communicate with an Access database without having Access installed.

  3. #3
    New Lounger
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    Re: MS Word template (Word 97 SR-1)

    Many thanks for the reply, Hans.

    You have confirmed my thinking (and my fear) - the problem is the text file.

    Giving permission to update the file to one user only is not a practical solution. If anyone creates a document, and the document info doesn't exist, then the template macros automatically try to update the text file. I like the idea of using an Access database and will have to investigate this for the future.

    However, time constraints will not allow me to do this on the client's site as I finish here this afternoon. I think that the best option, therefore, will be to install the template locally on each PC.

    Regards,

    Ian

  4. #4
    Plutonium Lounger
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    Re: MS Word template (Word 97 SR-1)

    But the problem is still the text file. If you leave that on the network, you'll get conflicts if multiple users want to write to it. If you give every user a local copy, they will end up with different versions - User A won't see document info added by User B. Is that OK to them?

  5. #5
    New Lounger
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    Re: MS Word template (Word 97 SR-1)

    It's not ideal, I know, but each user of the template has their own area of work. It just means that there will be a text file for each area rather than a combined file for all.

    For the future, however, I will be looking at the idea of using an Access database, but I will also need to to a bit of self-learning so as to adjust the macros.

    Again, my thanks for your input.

    Regards,

    Ian

  6. #6
    Uranium Lounger
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    Re: MS Word template (Word 97 SR-1)

    Hi Hans:
    Not trying to get too far afield, <img src=/S/smile.gif border=0 alt=smile width=15 height=15> but I'm intrigued by the idea that more than one user can modify an Access database at the same time. What happens if two users try to modify the same record in the same table at the same time?

  7. #7
    Plutonium Lounger
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    Re: MS Word template (Word 97 SR-1)

    That depends on the type of record locking that has been set. Access has three kinds of record locking:
    <UL><LI>All records - if one user is editing a table, no others can edit it, but they can edit other tables within the same database.
    <LI>Edited record - if one user is editing a record, no others can edit that record, but they can edit other records within the same table (Access 97 locks "pages", these may cover several records.)
    <LI>None - two users can edit the same record, but if A saves the record, B gets a message when (s)he tries to save the record too.[/list]Adding new records shouldn't be a problem.

  8. #8
    Uranium Lounger
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    Re: MS Word template (Word 97 SR-1)

    Thanks, Hans. Maybe someday I'll learn to use Access for more than just a home address book. <img src=/S/smile.gif border=0 alt=smile width=15 height=15>

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