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    Deleting MetaData (Office 2000 SP3)

    Does anyone know how to determine how much of the metadata, attached to a document, can be removed? I had a template that was 704 pages long because of metadata. Every time I make a change to my template, metadata is added. I could not figure out to determine how much of the metadata I could remove without destroying my template. <img src=/S/confused.gif border=0 alt=confused width=15 height=20>

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    Plutonium Lounger
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    Re: Deleting MetaData (Office 2000 SP3)

    I'm sorry, I don't understand "I had a template that was 704 pages long because of metadata". Do you mean that the metadata is visible in the document text? If so, how does it get there?

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    Super Moderator jscher2000's Avatar
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    Re: Deleting MetaData (Office 2000 SP3)

    Does the template use list numbering? There's a bug I've read about that involves the proliferation of "list templates." These can be cleaned up, but I don't know the trick...

    Otherwise, the metadata is actually fairly compact. Could you possibly have Allow Fast Saves enabled?

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    Re: Deleting MetaData (Office 2000 SP3)

    If I have "File Type" set for "Recover text from any file", you can see all of the metadata. My template has many styles in it and I have edited it at least 50 times. My template is actually 2 pages in length, but with all the metadata in it, it expanded to 704 pages when I opened it in the File Type noted above.

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    Re: Deleting MetaData (Office 2000 SP3)

    I created my own styles with List No. 1, List No. 2, etc.

    I do not have Fast Save checked.

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    Plutonium Lounger
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    Re: Deleting MetaData (Office 2000 SP3)

    You can throw away custom bullets and numbering schemes:
    Selecting Format | Bullets and Numbering...,
    Click in a pane, then click Reset.
    Repeat for each pane in each tab.

    <!mskb=241581>Microsoft Knowledge Base Article 241581<!/mskb> mentions a registry hack that prevents the build up of list templates from corrupting a document.

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    Re: Deleting MetaData (Office 2000 SP3)

    What happens if you create a blank new template, then copy all text (if applicable) from your template to the new template, and use the Organizer to transfer the Styles, Toolbars, AutoText and Macros you need?

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    Super Moderator jscher2000's Avatar
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    Re: Deleting MetaData (Office 2000 SP3)

    Can you decipher any of the "recovered text"? The typical metadata consists of a good amount of file-save history plus the Document Properties, and comes in the last couple of "pages" of recovered text. Other things you might find "identifying" include the file names of linked and embedded objects (e.g., pictures). Otherwise, I can't imagine that other stuff really falls into the category of "metadata."

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    Re: Deleting MetaData (Office 2000 SP3)

    That is what I did for this particular template. This template is for a legal pleading and the head has lines and numbers down the left and right margins. It was rather time consuming to copy those over and get them lined up correctly, but I did it. I didn't understand metadata until I was shown how to see it and how it can lengthen a document. This will also cause a document to become corrupt in time.

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    Re: Deleting MetaData (Office 2000 SP3)

    Jan,

    Some additional information that may be useful can be found at this page from Charles Kenyon's website. There's mention there of a free utility from PayneConsulting.com that lets you see what metadata is in a document but I couldn't locate it. There are a number of not-free metadata strippers out there; besides the one from PayneConsulting, I believe that WorkShare (the people who produce DeltaView) produce one as well.

    Gary

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