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  1. #1
    New Lounger
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    Multiple Pages of Labels (2002)

    I am trying to make a document of multiple pages of labels. I start with the Envelopes and Labels Tab, make a new document and start entering my labels. How do I get the formatting to carry to the next page? I have about 4 pages of labels I would like to keep in 1 file. Any help would be appreciated....

  2. #2
    Star Lounger
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    Re: Multiple Pages of Labels (2002)

    That Envelopes & Labels menu choice steers many in the wrong direction who really wanted mail merge labels.
    I'm assuming the labels are all different addresses. Mail merge is ideal for this. If you ever change the type of labels you use or want envelopes printed or screw up the formatting on your document you'll be glad you are using Mail Merge. You can always create a new format and re-merge your data in minutes.

    Check out the 3-step process under Tools...Mail Merge. In step 2 you'll want to "Create Data Source". Remove all the unneeded fields Word suggests you use. Enter your data.

    You'll end up with two documents.
    1. A table with all your names & addresses entered in columns, one row per address. (You can also use an Excel sheet or Access database if you prefer.)
    2. The label-formatted merge document.

    Merge them with one button click and you'll end up what you're looking for. You'll also be able to use the same "data source" for form letters if you like.
    __________________________________________________ ____
    <img src=/S/nun.gif border=0 alt=nun width=20 height=20> Sister Dory
    Our Lady of Perpetual Help, Holstein Falls, Wisconsin, USA

  3. #3
    Uranium Lounger
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    Re: Multiple Pages of Labels (2002)

    Hi Jake:
    I completely agree with Dory's approach. Formatting the main document in a mail merge will give every label the same format. However, if you've already created 4 pages of labels & want to go from here:

    1. Format the label in one cell the way you want.
    2. Select it.
    3. Press Ctrl+Shift+C. This copies the formatting.
    4. Select the entire table (Alt+Dbl click).
    5. Press Ctrl+Shift+V. This copies the formatting to the rest of the table.

    Hope this helps,

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